Project Accountant

MEI Rigging & Crating LLC•Albany, OR

13d•Onsite

About The Position

The Project Accountant – National Accounts is an accounting professional responsible for overseeing and executing accounting and billing functions supporting the Logistics Department and National Accounts portfolio. This role partners closely with Regional Accounting leadership and cross-functional teams to ensure accurate financial processing, compliance with corporate policies, and timely reporting. The position plays a key role in maintaining the financial integrity of logistics operations and national account billing through invoice processing, reconciliations, accruals, customer billing, and accounts receivable coordination. The role operates with a high degree of independence while supporting strategic and operational objectives at the corporate level.

Requirements

High School Diploma or GED and some post-secondary coursework or the combination of education and experience to demonstrate a strong understanding of accounting principles
MUST HAVE a minimum of 3 years of accounting experience
MUST HAVE a minimum of 2 years of experience working with accounting systems
Detail oriented and analytical
Strong computer skills and tech savvy
Is self-directed and self-motivated; manages own time efficiently and works well under time constraints.
Is detail-driven, analytical, and demonstrates critical thinking skills.
Excellent interpersonal communication, project management, and research skills; construction knowledge helpful.
Strong Excel skills necessary; intermediate knowledge of MS Office.
Experience supporting or explaining complex billing processes to internal teams or customers.
Comfortable using various accounting systems and customer portals.
Proven ability to work successfully when working in a remote capacity; collaborate with all levels and disciplines of staff and professionally assist internal and external customers.

Nice To Haves

Progress billing and AIA pay apps experience strongly preferred
Construction and/or Industrial Accounting experience preferred
Preference for project accounting and job costing
Knowledge of CCIP, ROCIP, etc. set up for customers
Microsoft Dynamics 365 or other ERP experience

Responsibilities

Collaborate with the Regional Director of Accounting – Logistics & National Accounts to review job packets for accuracy and completeness prior to customer billing.
Prepare, invoice, and reconcile national accounts storage activity at month-end.
Process and reconcile logistics billing, including AIA invoices.
Review, track, and process lien waivers and releases.
Ensure consistency and accuracy between D365 billing and customer portal invoicing.
Interface with Logistics team regarding purchasing documentation and accuracy of vendor invoices.
Partner with the Regional Accounting Director and Corporate Accounts Payable to ensure accurate and timely processing of vendor invoices.
Review, validate, and submit vendor invoices to Corporate AP for payment in accordance with established timelines.
Maintain and track all customer damage documentation, including payments, release forms, and status updates.
rack all customer damages paperwork including, payment, releases and status.
Coordinate new vendor setup, including collection of required documentation, MEI credit approvals, insurance verification, and 1099-MISC compliance.
Reconcile and maintain employee credit card transactions and supporting documentation in accordance with corporate policies.
Research, communicate, and resolve vendor discrepancies proactively.
Ensure accurate GL coding, location assignment, and documentation of adjustments.
Monitor, track, and resolve open purchase orders in compliance with corporate purchasing policies and procedures.
Highlight any trends to leadership that may lead to cost savings.
Assist with month-end close activities, including preparation and review of expense accruals.
Support reconciliation efforts to ensure financial accuracy and completeness for logistics and national accounts.
Maintain accurate records supporting audit and internal control requirements.
Partner with Corporate Accounts Receivable and Regional Accounting leadership to review AR aging and initiate collection activities as needed.
Maintain customer account files, billing records, and supporting documentation.
Ensure proper processing and delivery of customer invoices, including retention of job files and invoice documentation in accordance with corporate policy.
Prepare, maintain, and retrieve complete backup documentation to support internal and external audit requests related to accounts receivable, billing, and cash application.
Process cash receipts in compliance with corporate policy, including merchant processing of AR credit card payments.