Project Coordinator II

Mass General Brigham • Boston, MA

6d • $22 - $32 • Hybrid

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. This role at Mass Eye and Ear will coordinate the Harvard Medical School programs, oversee CME conferences, and assist with the fellowship program/other department initiatives.
Summary: Responsible for coordinating large-scale and/or multiple project activities, managing documentation, and facilitating communication among team members to ensure the successful execution of projects. Tracks and ensures that the schedule, budget, and details of project tasks are well-organized. Organizes reporting, plans meetings, and provides updates to project managers. Provides guidance and support to other team members.

Requirements

• High School Diploma or Equivalent required
• Project support or administrative experience 3-5 years required
• Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
• Basic financial/accounting skills.
• Strong oral and written communication skills.
• Knowledgeable of basic business administrative principles and project management best practices.
• Exceptional verbal, written, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Competency in Microsoft applications, including Word, Excel, and Outlook.
• Ability to work on tight deadlines.
• Knowledge of file management and other administrative procedures.

Responsibilities

• Maintains and monitors multiple project plans, project schedules, work hours, budgets, and expenditures.
• Organizes, attends, and participates in stakeholder meetings.
• Documents and follows up on important actions and decisions from meetings.
• Prepares necessary presentation materials for meetings.
• Ensures project deadlines are met.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Create a project management calendar to fulfill each goal and objective.
• Conducts research, maintains data in systems, and provides reports to support projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED