Project Manager - Facilities

Stanford Health Care•Menlo Park, ME

4d•$63 - $83

About The Position

The Project Manager role within Ambulatory Facilities & Activations (AOI) will focus on Facilities Governance and plays a key role in enabling coordinated decision making across Stanford Medicine’s complex facilities environment. With multiple entities and hundreds of projects requiring alignment around space, capital, and operational resources, this role helps structure and manage governance processes that bring the right leaders together to make informed, timely decisions. The Project Manager partners closely with executive stakeholders to organize governance forums, prepare materials, track decisions and actions, and ensure clear communication across leadership levels.   This role is ideal for a strategic and highly organized project manager who thrives at the intersection of operations and leadership. By supporting facilities of governance, the Project Manager helps accelerate decision making, align entities on space and facility priorities, and coordinate large-scale planning efforts across the organization. The Facilities Services division enhances health through leadership, collaboration, and innovation. Our team offers essential non-clinical support 24/7, ensuring safe operations and planning for future needs. We represent the intersection of planning, construction, general services, and facilities of operations. Learn more about Facilities Services at: Facilities Services | Stanford Health Care . The Ambulatory Facilities & Activations business unit leads the transition from design to go-live, managing activations, space changes, and facility readiness across Stanford Medicine. By integrating project management, collaboration tools, and operational planning, AOI delivers efficient, well-coordinated spaces that support excellence in care and experience. Activations and Operational Integration (AOI) specialize in providing integrated project management for clinical and administrative space activations, hospital tours, and facilities of governance. Through standardized procedures and proactive risk management, the team ensures aligned workflows and strong stakeholder engagement. If you are interested in joining Stanford Health Care, please read the job description below and apply online. A Brief Overview The Project Manager (PM) leads key organization initiatives for Stanford Health Care. Project Managers are responsible for the coordination and completion of all aspects of project management on assigned projects, including, but not limited to, project scope, project schedule, project budget, project plans, facilitating meetings, documenting requirements, overseeing development, operational workflows, and implementation. Additionally, the Project Manager directs participants in compliance and regulatory alignment efforts. The Project Manager is responsible for identifying and resolving project issues, making sure the project progresses on schedule and on budget. The PM is the point of communication with stakeholders and is accountable for the project's success. The Project Manager must have strong communication skills in acting as the liaison between the project team, subcontractor, customer, key stakeholders, and senior leadership. The Project Manager has ultimate responsibility for project delivery. The Project Manager may direct the project/senior project coordinator (PC or Sr. PC) to expedite project related tasks.

Requirements

Job requires a Bachelor's degree in a work-related discipline/field from an accredited college or university. Relevant experience in lieu of degree may be considered.
Relevant experience in lieu of degree is in addition to the experience requirements for this position.
5 years of progressively responsible and related work experience
Ability to work independently, establish priorities, and make sound decisions while meeting time sensitive deadlines
Ability to present facts and recommendations effectively in oral and written form
Ability to identify issues, risks, and escalations, assemble data, validate conclusions, and incorporate resolutions
Ability to gain consensus among disparate groups
Ability to exercise judgment and demonstrate effectiveness in decision making occasions
Ability to manage a significant workload, prioritize projects appropriately and work independently
Advanced proficiency with MS Office Suite (Excel, Word, PowerPoint, and Visio) and Microsoft SharePoint
Advanced ability to identify, develop and quantify any required corrective action plans
Experience with business case preparation and cost benefit analysis
Demonstrated highly motivated self-starter
Moderate proficiency with Microsoft Project, Primavera or other PPM software tools
Familiarity with compliance (regulatory, OSHPD, Joint Commission, etc.) and governance issues
Strong presentation and facilitation skills to communicate with and persuade a wide range of audiences
Superior supervisory and matrix management skills and ability to oversee tasks delegated to others
Serve as a change agent and transformational leader

Nice To Haves

Required Experience working in Healthcare and/or an Academic Medical Center.
Program management leading mission-critical programs that involve significant organizational complexity
Leading large teams in a matrix management environment.
Developing, implementing, and monitoring process improvement initiatives.
Developing, implementing, managing, and monitoring project management frameworks and methodologies.
Developing and managing project budgets and process.
Space planning, functional programming (architectural), or move management experience.
PMP - Project Mgmt Professional preferred

Responsibilities

Deliver concurrent various sized projects to successful completion.
Follow FS&P standard work/processes, policies, and procedures, develop detailed project plans, and complete required project documentation.
Coordinate with FS&P Senior leadership and BOSI manager on project budget targets, status, and resolution of related issues.
Utilize designated project management tools to report project status, manage issues, identify risks and escalations.
Develop and maintain effective relationships with project owners, operational leaders, business services, IT, vendors, and other project stakeholders.
Support Senior Project Managers as back up on projects.
Coordinate post-project review and lessons learned meetings following stabilization of projects.
Provide leadership while the project coordinator positions the team and collaborates in project implementation.
Balance both internal and external stakeholder interests to maintain alignment of the project outcomes.
Incorporate Lean practices to effectively manage stakeholder and operational leader expectations.
Understand customer requirements and manage the dynamics of these individuals.
Actively facilitate project scope and collaboratively set the schedule, future state processes and operational workflows, leveraging standard team tools to drive projects from intake through successful completion, and ensure the project is completed in scope, on schedule, and within budget.
Working knowledge of foundational activities (i.e. facilities, patient care services, IT, business services, patient experience, operational efficiency, supply chain, engineering & maintenance, etc.).
Develop effective and attainable workplans.
Identify and pursue opportunities to optimize effectiveness.
Develop and administer project reporting systems.
Prepare and present information concerning operational effectiveness.
Organize and delegate work to achieve desired outcomes