Project Support Specialist

ASRC Federal•Greenbelt, MD

About The Position

ASRC Federal AFSS is seeking a Project Support Specialist / Property Custodian to provide support to a NASA contract in Greenbelt, MD. Job Description: Provide customer-facing front office and property custodian support to the James Webb Space Telescope Project Management office at NASA Goddard Space Flight Center.

Requirements

Organizational Awareness – Understands company structure, culture, and dynamics; navigates cross-functional environments effectively.
Planning & Prioritization – Effectively manages multiple tasks and deadlines, allocating time and resources to maximize impact.
Communication – Conveys information clearly and professionally, both verbally and in writing, with diverse stakeholders.
Attention to Detail – Produces accurate, high-quality work with a strong focus on precision and follow-through.
Collaboration – Builds strong working relationships and contributes positively within team and cross-functional settings.
Demonstrates sound judgment, professionalism, and discretion when handling sensitive information.
Demonstrates strong working knowledge of Microsoft 365 application suites.
Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job. Some travel may be required.
Bachelors degree and 2-4 years of experience or 4-6 years of experience in lieu of degree.

Responsibilities

Provide front office and administrative project support to the James Webb Space Telescope (JWST) Project Office by greeting visitors, directing personnel, and providing general information in a professional and courteous manner.
Deliver comprehensive business and administrative support, including document review, records management, meeting coordination, and calendar maintenance, ensuring accuracy, consistency, and responsiveness.
Manage conference room operations, including maintaining the Conference Room Outlook calendar, resolving scheduling conflicts, coordinating logistics, and ensuring the space is orderly and meeting-ready.
Ensure Conference Room and other shared meeting spaces remain organized and properly configured for meetings, including verifying audiovisual equipment functionality and resetting the space after use.
Assist with office moves and reconfigurations, including coordinating phones, computers, floor plans, moving supplies, and submitting service requests.
Serve as the Property Custodian for the project, including receiving, distributing, tracking, and returning equipment in accordance with NASA policies and procedures.
NAMS Request IT Approver in compliance with NASA guidelines, including the NPR 7120.7 framework.
Receive, distribute, and track incoming orders, deliveries, and project materials.
Order, track, and maintain office supplies using AMMS; ensuring adequate inventory levels.
Provide backup administrative and project support for the Astrophysics Division (APD) as needed, assisting with scheduling, meeting coordination, document preparation, and general office operations.
Support PhysCos/COR outreach initiatives, assisting with coordination of outreach activities, communications, and administrative support as needed.
Assist with planning and supporting PhysCos/COR conferences, including logistics coordination, registration support, materials preparation, and on-site administrative assistance.
Additional duties as assigned.