Projects and Engagement Coordinator

Museum of Science • Boston, MA

3d • $70,000 - $80,000

About The Position

As science and technology increasingly shape our lives, the Museum of Science strives to equip and inspire everyone to use science for the global good while keeping up with the pace of change. Among the world’s largest science centers and New England’s most attended cultural institution, we engage nearly five million people a year – at Science Park and in museums around the world, in classrooms, and online. The Museum’s singular location connecting Boston and Cambridge puts us at the junction of some of the world’s most influential academic institutions and industries, local and state government, schools, and the public. Trusted by each sector, we are ideally positioned to convene, inspire, and create meaningful experiences for all. Come join us on our mission to inspire a lifelong love of science in everyone and living our vision for a world where science belongs to each of us for the good of all of us.

The Projects Officer plays a central role in the Advancement Division, serving as a connector across internal teams, the President’s Office, and the Board of Trustees. This role combines strong project management, communication, and relationship-building skills to ensure Advancement initiatives run smoothly and reflect the professionalism and mission of the Museum. The Projects Officer carries a small donor portfolio, serves as Board liaison, and provides critical support to the Vice President of Advancement.

Requirements

• Project Management & Follow-Through: Demonstrated ability to manage multiple moving parts with attention to detail and deadlines. Ensures no ball is dropped in donor, board, or internal communications.
• Professional Judgment & Discretion: Handles sensitive and confidential information with tact and professionalism. Represents the Advancement team with credibility across the Museum community and externally.
• Relationship Building: Builds trust with donors, trustees, colleagues, and leadership through authenticity, responsiveness, and reliability.
• Exceptional Written & Verbal Communication: Crafts clear, polished, and donor-centered communications. Can adapt tone and style to different audiences, including senior leadership, trustees, and external partners.
• Initiative & Ownership: Anticipates needs and acts independently to move projects forward. Brings ideas and solutions rather than waiting for direction
• Team Orientation & Collaboration: Works seamlessly with colleagues across departments and levels. Sees Advancement’s success as a collective effort and contributes to a positive, mission-driven culture.

Responsibilities

• Strengthen board engagement and communication: Serve as the primary liaison to the Board of Advisors for Advancement-related matters, ensuring timely communication of updates, meeting materials, and follow-up actions. Maintain consistent and professional correspondence, escalating issues or opportunities to the VP of Advancement as appropriate.
• Drive donor stewardship and engagement: Manage a portfolio of donors, cultivating and stewarding relationships through personalized communication, timely follow-up, and thoughtful engagement opportunities.
• Advance collaboration with the President’s Office: Serve as the Advancement liaison to the President’s Office, ensuring donor-related communications, thank-yous, and meeting follow-up materials are accurate, timely, and on brand. Coordinate logistics for meetings involving the President and key donors.
• Support Advancement communications and proposals: Draft, edit, and coordinate proposals, acknowledgments, and briefings that reflect the Museum’s strategic priorities and tone. Partner with frontline fundraisers to ensure they are fully prepared for donor meetings and events.
• Provide executive and operational support to the Vice President of Advancement: Anticipate needs, manage priorities, and ensure the VP’s work with internal and external stakeholders is efficient, organized, and impactful. Support scheduling, prep materials, and follow-up related to key Advancement initiatives.
• Enhance cross-team coordination and project execution: Proactively identify process improvements and opportunities to streamline communication across teams. Support Advancement projects that advance donor engagement, stewardship, and visibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed