Property Manager- Head of Real Estate and Facilities

DiPasquale Moore•Kansas City, MO

36d

About The Position

We are a rapidly growing, multi-location law firm with 8 current offices and 6–7 additional offices opening this year. We are seeking a Director of Real Estate & Facilities to own and scale our real estate strategy, property management, and facilities operations across all locations. This is a hands-on role for someone who can operate at both the strategic and execution levels — sourcing and negotiating leases, managing build-outs and relocations, and ensuring our offices are safe, functional, on-brand, and cost-effective.

Requirements

4+ years of experience in commercial real estate, facilities management, or corporate workplace operations
Proven experience managing multiple locations across regions
Strong background in lease negotiations, build-outs, and vendor management
Experience supporting fast growth and frequent office expansion
Exceptional organizational, communication, and negotiation skills
Ability to balance strategic planning with hands-on execution
Willingness to travel to office locations as needed

Nice To Haves

Experience in a law firm or professional services environment is a plus but not required
Familiarity with national or multi-state operations
Experience building facilities functions from scratch or through rapid scale

Responsibilities

Lead site selection, lease negotiations, renewals, expansions, and exits for all office locations
Partner with leadership to develop short- and long-term real estate strategy aligned with firm growth
Manage relationships with brokers, landlords, attorneys, architects, and contractors
Oversee office openings, relocations, and closures from concept through occupancy
Build standardized playbooks for new market entry and office launches
Own day-to-day facilities operations across all offices (maintenance, repairs, janitorial, security, utilities, etc.)
Implement preventive maintenance programs to reduce downtime and emergency issues
Ensure offices meet safety, compliance, and accessibility requirements
Manage vendor contracts, service-level expectations, and cost controls
Establish consistent office standards while accommodating local market needs
Lead office build-outs, remodels, furniture procurement, and space optimization projects
Manage budgets, timelines, and deliverables for all capital projects
Partner with IT, HR, and Operations on office layout, onboarding, and employee experience needs
Ensure offices reflect firm branding and professional standards
Develop and manage real estate and facilities budgets
Track occupancy costs, CAM charges, lease obligations, and vendor spend
Identify opportunities for cost savings, efficiency, and consolidation
Provide regular reporting and recommendations to executive leadership
Manage internal facilities staff and/or external property management partners
Create scalable processes, documentation, and SOPs
Serve as the escalation point for location-related issues
Build a culture of accountability, responsiveness, and proactive problem-solving