Proposal Coordinator

RIVA Solutions Inc.•Reston, VA

1d•$80,000•Hybrid

About The Position

RIVA Solutions’ Growth and Proposal Team supports the company’s strategic expansion across the federal civilian market by leading and executing high-quality proposal responses for complex IT, cybersecurity, cloud, and digital transformation opportunities. The Proposal Department plays a critical role in RIVA’s success by ensuring compliant, compelling, and competitive submissions across a wide range of contract vehicles and agencies. RIVA Solutions is seeking a Proposal Coordinator to support full-lifecycle federal proposal development within our Proposal Department. This role provides hands-on coordination, production, and compliance support for responses to RFPs, RFQs, RFIs, Sources Sought Notices (SSNs), and related research activities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, deadline-driven environment. This role works closely with Proposal Managers, technical SMEs, capture teams, and external partners to support high-quality proposal submissions.

Requirements

2+ years of experience in a fast-paced federal proposal environment supporting RFPs, RFQs, RFIs, and related deliverables
Bachelor’s degree from an accredited university (English or related field preferred)
Strong proficiency with Microsoft Office, SharePoint, and Adobe Acrobat Professional
Experience using AI tools to support proposal development activities
Ability to manage multiple priorities under tight deadlines with high attention to detail
Strong written and verbal communication skills

Nice To Haves

APMP Foundation-level certification or Shipley training
Experience using Microsoft Copilot and developing Copilot agents to streamline proposal tasks
Beginner-level experience supporting graphics using Adobe Creative Suite
Experience with proposal writing or narrative development

Responsibilities

Support Proposal Managers with full-lifecycle development of federal proposals, including RFPs, RFQs, RFIs, SSNs, and market research responses
Independently coordinate RFIs and smaller task order proposals, managing schedules, deliverables, and submissions end to end
Support proposal startup activities, including workspace setup (SharePoint, Slack), outlines, schedules, compliance matrices, and kickoff preparation
Schedule and coordinate proposal meetings (kickoffs, standups, reviews, and submission activities); document and distribute meeting notes with clear action items and deadlines
Track proposal tasks, assignments, and milestones across multiple concurrent efforts; proactively follow up with contributors and escalate risks as needed
Assemble proposal content using internal content libraries and collaborate with SMEs to translate technical input into clear, customer-focused narratives
Develop compliance matrices and perform compliance reviews across proposal volumes
Edit, format, and quality-check proposal documents using Microsoft Word and Adobe Acrobat to ensure clarity, consistency, and compliance
Coordinate graphic development and support basic graphic updates as needed using Adobe Illustrator
Perform copy-editing and content quality reviews of proposal volumes
Maintain proposal file structures and support upkeep of proposal content and graphics libraries
Communicate effectively with internal teams and external partners while maintaining professionalism under tight deadlines
Support proposal department operations and continuous process improvement initiatives