Proposal Specialist

Select Medical•Addison, TX

About The Position

Concentra is recognized as the nation’s leading occupational health care company. With more than 40 years of experience, Concentra is dedicated to our mission to improve the health of America’s workforce, one patient at a time. With a wide range of services and proactive approaches to care, Concentra colleagues provide exceptional service to employers and exceptional care to their employees. The Proposal Specialist supports Concentra’s Proposal Development team’s efforts to produce quality and compliant responses to Request for Proposals (RFP). Through partnership and collaboration with Concentra stakeholders, this position leads the proposal development process by analyzing requests for proposal (RFPs), effectively communicating proposal requirements to stakeholders, coordinating with subject matter experts (SMEs) to gather information, assembling proposal documents, and ensuring submission compliance.

Requirements

Bachelor’s degree in Business Administration or related field from an accredited college/university
In lieu of undergraduate degree, the ratio is 1:1 meaning one year of college equals one year of work experience and vice versa
Customarily has at least one or more years of experience in a proposal development or content writing position
Strong organizational and project management skills
Ability to work independently, set priorities, and be thorough in critical follow-up
General knowledge and familiarity with established standards, concepts, and practices related to completion of business proposals
Demonstrated ability to work effectively in a fast-paced, multi-task environment
Effective interpersonal skills, including tact and diplomacy dealing with internal colleagues, regulatory agencies, vendors and all levels of executives and managers
Keen proofreading skills with exceptional attention to detail
Willingness to work hard and share in the success with the team
Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies
This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management

Nice To Haves

Experience with Loopio or similar proposal response software preferred
Healthcare industry experience preferred

Responsibilities

This position supports most aspects of proposal development in support of new and expansion business development efforts.
Creates and produces formal responses to RFPs, quotes, and information.
Accountable for flawless execution, production, and on-time delivery of responses.
On assigned proposals: Analyze bid requirements and scope of work; identify and address red flags
Conduct intake, prepare share drive folders and checklists
Identify items that require immediate review and send to appropriate parties (i.e. legal, IT, etc.)
Facilitate kick off meetings that define expectations
Identify tasks, assign responsibilities, and develop and manage adherence to proposal schedule
Complete forms
Prepare, edit, and customize proposal draft using library responses
Distribute drafts, manage, and integrate input from SMEs
Finalize documents, proofread, complete style edits, ensure compliance to all RFP requirements
Produce and deliver final product, hard or soft copies, as required
Interact with various internal departments, including, but not limited to, legal, risk management, sales/account management, operations, and medical, staff