Proposal Writer

Sabre Systems LLC•Lexington Park, MD

9d•$85,000 - $110,000•Hybrid

About The Position

We are seeking a detail-oriented Proposal Writer to join our team in supporting proposal development and business development initiatives. This role requires a skilled communicator who can work independently, think critically, and contribute quality written content in a fast-paced environment.

Requirements

Bachelor's degree in English, Communications, Business, or a related field
2+ years of experience in proposal or technical writing
Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)
Experience with proposal tracking, compliance matrices, and SharePoint workflows
CUI (Controlled Unclassified Information) awareness
Strong critical thinking skills with ability to work independently toward task completion
Excellent writing, editing, and proofreading abilities
Ability to work with SMEs and translate technical input into clear, customer-focused proposal narrative
Strong organizational skills
Willingness to learn and adopt AI tools for workflow enhancement
Ability to manage multiple concurrent assignments and meet tight deadlines
Must be U.S. Citizen

Nice To Haves

Familiarity with Shipley or APMP (Association of Proposal Management Professionals) methodologies
Experience with federal government proposals
Familiarity with proposal development processes and compliance requirements
Background in marketing coordination or business development support
Experience coordinating events or industry engagement activities
Experience with graphic design software, including Adobe Illustrator, InDesign, and Photoshop

Responsibilities

Write and edit proposal content with attention to technical accuracy and persuasive messaging, including proposal types such as RFPs, RFIs, white papers, and other proposal-related packages as required
Write and edit to evaluation criteria (Section M) and customer priorities/hot buttons, ensuring messaging aligns to stated assessment factors
Apply and enforce proposal style guides and templates (voice/tone, terminology, acronyms, and formatting standards) for consistency across contributors
Format proposal documents to ensure professional presentation and compliance with submission requirements
Maintain disciplined version control and configuration management practices (file naming, check-in/check-out, controlled drafts) to reduce production risk and rework
Support the Proposal Manager with coordination tasks, such as meeting invites and data call tracking throughout the proposal lifecycle
Review and refine proposal materials to ensure clarity, consistency, and alignment with customer requirements
Collaborate with capture managers, subject matter experts (SME), program managers, and business line leads to ensure accuracy of technical response
Participate in and support color team reviews (e.g., Pink/Red/Gold), including incorporation of reviewer comments, adjudication support, and action-item tracking to improve proposal quality and compliance
Leverage AI tools to enhance proposal quality and efficiency
Identify and mitigate potential risks associated with the proposal and tracked opportunities
Document and maintain BD policies, procedures, and best practices
Coordinate logistics for trade shows, conferences, and industry day events (preparation and senior staff support)
Collaborate with Marketing and Communications department on marketing materials as needed
Organize and support development of RFI responses, white papers, and unsolicited proposals
Maintain organized repositories of BD materials and proposal resources