PT Office & Maintenance Support Specialist

City of Brookings•Brookings, SD

About The Position

Under the general supervision of the Deputy Fire Chief, the Office/Maintenance Support Specialist provides clerical, administrative, and light maintenance support to the Fire Department. This position assists with recordkeeping, reporting, inventory tracking, and routine facility and equipment support. Work is performed with established procedures and under direction and does not include managerial or supervisory authority. This is a part-time position typically working twenty (20) hours per week.

Requirements

High school diploma or GED
Proficiency with computers and standard office software.
Basic mechanical aptitude for minor equipment and facility maintenance.
Valid driver’s license or ability to obtain within thirty (30) days of hire.
Must be legally authorized to work in the United States; this position does not support visa sponsorship.

Nice To Haves

Post-secondary coursework in office administration, accounting, or related field.
Two (2) years of clerical, administrative, or maintenance support experience

Responsibilities

Greet visitors and route them to appropriate personnel.
Answer telephones, provide information to callers, and place outgoing calls.
Handle incoming and outgoing mail and locate files for correspondence.
Type routine correspondence and departmental documents.
Schedule appointments, arrange meetings, training, and travel as needed.
Maintain filing systems and ensure adequate office supplies.
Operate office equipment and computer systems.
Assist with Fire Prevention Programs and Fire Schools.
Assist with preparation and submission of fire incident reports to the State Fire Marshal’s Office for NFIRS.
Maintain accurate and confidential records using department recordkeeping software.
Compile statistical data and prepare reports for agencies as requested.
Assist with maintaining recordkeeping software data and compliance with reporting regulations.
Ensure confidential information is handled according to law and policy.
Verify fuel reports and assist with tracking fuel usage.
Assist with worksheets and basic calculations for budgets and reports.
Process invoices, assist with payroll processing, and run reports using City financial systems.
Perform routine maintenance and minor repairs of Fire Department equipment and vehicles as assigned.
Assist with regular servicing of equipment and vehicles and maintain service records.
Perform custodial and general shop support duties to ensure facilities are maintained in a safe and clean condition.
Track equipment, inventory, pagers, and radios and coordinate repairs.
Attend training, seminars and workshops as deemed necessary.
Perform all duties in compliance with safety standards and policies established by the City.
Perform other job-related duties as deemed necessary and additional duties, tasks, or responsibilities as assigned.