PT Special Event Coordinator-Visit El Paso
About The Position
Under immediate supervision, this position is responsible for assisting the Director of Tourism Development & Strategic Alliances in coordinating logistics, marketing and overall concept for seasonal Visit El Paso special events. MAJOR RESPONSIBILITIES: Reports to Director of Tourism Development & Strategic Alliances Executing logistics, vendor Relations, & marketing duties Assists with overall plan and concept of events Assists in creating sponsorship presentations Assists in coordinating sponsorship execution Works to follow event budgets Executes administrative duties, miscellaneous Coordinates volunteer groups, charity groups, artists, & entertainers at events Research and books special features to enhance event atmosphere/experience Seeks and sells booth space to retail, arts, and craft vendors Organizes financial and contractual paperwork Works with F&B team to solidify food & beverage trucks/vendors Coordinates with Marketing Team to design & order event merchandise (staff & on sale) Prepare sponsor and media benefit packages Prepares vendor & partner credential packets Assists in coordinating vendor and equipment set-up and tear down plans Coordinates on site execution of vendors, volunteers, charity groups, talent, artists, etc. Works to submit all event related permit applications QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION AND/OR EXPERIENCE: High School diploma or equivalent required; course work in event management, hospitality, recreational, or a related field preferred. 2-4 years related experience in event coordination, customer service or hospitality is a plus. Excellent communication and interpersonal skills. Strong organizational and Time management skills. WORKING CONDITIONS: Activities occur both inside and outside facility; some exposure to adverse weather conditions; ability to work flexible hours, as needed, which may include nights, weekends or holidays. Standing for long periods is normal and walking during events is expected. Ability to lift and carry up to 50 pounds and must have a valid driver’s license. Applicants that need reasonable accommodation to complete the application process may contact- 915-534-0628 Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.
Requirements
- High School diploma or equivalent required; course work in event management, hospitality, recreational, or a related field preferred.
- 2-4 years related experience in event coordination, customer service or hospitality is a plus.
- Excellent communication and interpersonal skills.
- Strong organizational and Time management skills.
- Ability to lift and carry up to 50 pounds and must have a valid driver’s license.
Responsibilities
- Executing logistics, vendor Relations, & marketing duties
- Assists with overall plan and concept of events
- Assists in creating sponsorship presentations
- Assists in coordinating sponsorship execution
- Works to follow event budgets
- Executes administrative duties, miscellaneous
- Coordinates volunteer groups, charity groups, artists, & entertainers at events
- Research and books special features to enhance event atmosphere/experience
- Seeks and sells booth space to retail, arts, and craft vendors
- Organizes financial and contractual paperwork
- Works with F&B team to solidify food & beverage trucks/vendors
- Coordinates with Marketing Team to design & order event merchandise (staff & on sale)
- Prepare sponsor and media benefit packages
- Prepares vendor & partner credential packets
- Assists in coordinating vendor and equipment set-up and tear down plans
- Coordinates on site execution of vendors, volunteers, charity groups, talent, artists, etc.
- Works to submit all event related permit applications
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
