PT Special Event Coordinator-Visit El Paso

Legends Global•El Paso, TX

About The Position

Under immediate supervision, t his position is responsible for assisting the Director of Tourism Development & Strategic Alliances in coordinating logistics, marketing and overall concept for seasonal Visit El Paso special events.

Requirements

High School diploma or equivalent required; course work in event management, hospitality, recreational, or a related field preferred.
2-4 years related experience in event coordination, customer service or hospitality is a plus.
Excellent communication and interpersonal skills.
Strong organizational and Time management skills.
Activities occur both inside and outside facility; some exposure to adverse weather conditions; ability to work flexible hours, as needed, which may include nights, weekends or holidays.
Standing for long periods is normal and walking during events is expected.
Ability to lift and carry up to 50 pounds and must have a valid driver’s license.

Responsibilities

Executing logistics, vendor Relations, & marketing duties
Assists with overall plan and concept of events
Assists in creating sponsorship presentations
Assists in coordinating sponsorship execution
Works to follow event budgets
Executes administrative duties, miscellaneous
Coordinates volunteer groups, charity groups, artists, & entertainers at events
Research and books special features to enhance event atmosphere/experience
Seeks and sells booth space to retail, arts, and craft vendors
Organizes financial and contractual paperwork
Works with F&B team to solidify food & beverage trucks/vendors
Coordinates with Marketing Team to design & order event merchandise (staff & on sale)
Prepare sponsor and media benefit packages
Prepares vendor & partner credential packets
Assists in coordinating vendor and equipment set-up and tear down plans
Coordinates on site execution of vendors, volunteers, charity groups, talent, artists, etc.
Works to submit all event related permit applications