Purchasing and Payment Analyst

Hajoca • Baton Rouge, LA

7d

About The Position

You will: Work with our Profit Centers and Vendors to ensure the resolution of any discrepancies and the timely processing of all vendor invoices, credits, debits, and chargebacks. Identify and resolve all vendor invoice/purchase order discrepancies prior to final invoice processing. Obtain, review, and enter debit memos, debit cancellations, vendor credit memos, and check requests in the system for processing in an accurate and timely manner. Communicate with both Profit Centers and Vendors to resolve outstanding payable issues. Perform daily and monthly accounts payable reconciliations and reconcile monthly vendor statements as needed. Handle sensitive information with care, ensuring strict confidentiality and discretion. Communicate clearly with team members to ensure tasks are completed accurately and on time. Successfully complete required safety and compliance training programs as assigned. Perform other reasonably related duties as assigned by immediate supervisor and other management as required.

Requirements

• 2 or more years of experience in an accounts payable or similar role.
• Read, write, speak, and understand English.
• Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.
• Be able to learn and operate computer related systems.

Nice To Haves

• Have knowledge of basic accounts payable bookkeeping practices and terms.
• Have knowledge of and be able to use the applicable software system (Eclipse) to process payable invoices.
• Be able to use Microsoft Office software to communicate via email and review reports and documents.
• Demonstrate outstanding customer service and interpersonal communication skills.
• Have a positive attitude and be well organized and self-motivated.
• Be able to work independently and with a team in a fast-paced and high-volume environment.
• Possess a high level of accuracy and attention to detail.
• Be able to build and maintain a positive working relationship with customers, vendors, and co-workers.
• Be able to assist with research, data analysis, and problem solving.
• Be able to prioritize work projects and multi-task.

Responsibilities

• Work with our Profit Centers and Vendors to ensure the resolution of any discrepancies and the timely processing of all vendor invoices, credits, debits, and chargebacks.
• Identify and resolve all vendor invoice/purchase order discrepancies prior to final invoice processing.
• Obtain, review, and enter debit memos, debit cancellations, vendor credit memos, and check requests in the system for processing in an accurate and timely manner.
• Communicate with both Profit Centers and Vendors to resolve outstanding payable issues.
• Perform daily and monthly accounts payable reconciliations and reconcile monthly vendor statements as needed.
• Handle sensitive information with care, ensuring strict confidentiality and discretion.
• Communicate clearly with team members to ensure tasks are completed accurately and on time.
• Successfully complete required safety and compliance training programs as assigned.
• Perform other reasonably related duties as assigned by immediate supervisor and other management as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed