Receptionist / Front Desk Coordinator

Tutor Perini•Menlo Park, CA

10d•$25 - $27•Onsite

About The Position

The primary function to perform clerical support services including the direction of administrative duties for specific groups (company, division, department , etc.)

Requirements

High School Diploma required.
3 years of experience in a similar Receptionist / Front Desk position preferred.
Possess excellent listening, oral and written communication skills, superior problem-solving skills
Must be professional, dependable, consistent, diligent, and thorough
Intermediate knowledge of MS Office Software – particularly in Excel, Word, Outlook, etc.

Responsibilities

Greet clients and guests who visit the office
Answer HQ phone and other offices as needed
Order supplies for kitchen pantry and office when requested
Mail – Receive, sort, process and distribute incoming mails and packages
Outgoing Mail – UPS, FedEx, UPS, interoffice mail, priority and overnight shipments
Master User of mailroom and copy bay equipment. Troubleshoot and show other users how to use office equipment as needed
Coffee Brewer and Bevi machines – monitor and maintain, contact vendor for repairs
Maintain and update HQ office contact list and Outlook distribution lists
Maintain inventory of office supplies
Inspect copy areas for supplies and restock as needed
Reserve and arrange conference room meetings
Food / Catering orders when requested
Assist in coordinating office events when requested
Maintain overall appearance of the office environment – free of clutter
Provide administrative support as needed
Prepare and cost block invoices for office and kitchen supply orders