Receptionist/Office Assistant

AC Martin Inc•Los Angeles, CA

9h•$21 - $24•Onsite

About The Position

AC Martin, Inc. (ACM) is a dynamic professional services firm providing superior architectural and design services for many of the significant development projects in Southern California. We foster professional and personal development and offer prospects for career advancement. Located in downtown Los Angeles, AC Martin, Inc. is seeking a dynamic and results-driven individual to join its Administration team. POSITION SUMMARY The Receptionist/Office Assistant must be an organized, collaborative individual with excellent communication skills who can interact with staff at all levels and efficiently prioritize tasks. The candidate will serve as the first point of contact for ACM by welcoming guests, coordinating front-desk activities, and maintaining the office space.

Requirements

A high school diploma is required.
Previous experience in a professional office environment is preferred.
Proficiency in Microsoft Word, Excel and Outlook is required.
Must be agile to change and open to taking on new tasks.
Must have a pleasant personality and excellent customer service skills.
Ability to multitask and support various levels of staff and clients.
Ability to compose articulate and professional correspondences.
Must have a can-do attitude and be a team player.
Ability to think critically, work autonomously, and handle emergencies in a timely and effective manner.
Must possess the desire to create a positive experience and environment for others.
Must be able to work in the office five days a week.
Regular hours are from 8:00 a.m. to 6:00 p.m. Mondays through Thursdays and from 8:00 a.m. to 12:00 p.m. Fridays.
This is a full-time in-office position. No hybrid or remote work.

Nice To Haves

Previous experience in a professional office environment is preferred.

Responsibilities

Provide day-to-day administrative support to employees and guests.
Serve as the first point of contact by greeting and welcoming guests, clients, and vendors.
Notify employees of visitor arrivals and direct guests to the appropriate person or office.
Answer, screen, and route incoming phone calls.
Receive, sort, and distribute incoming mail and deliveries; prepare and ship outgoing packages.
Coordinate front-desk operations and maintain office security by following safety procedures and controlling building access.
Submit facilities requests and service work orders as needed.
Order office supplies and maintain accurate inventory levels.
Maintain calendars, schedule meetings, and manage conference room bookings.
Manage parking operations, including monthly parking, shared parking cards, and client validations, orient new hires to parking procedures.
Ensure the reception area, kitchens, supply closets, and drawers are clean, organized, stocked, and fully functional.
Coordinate food ordering and pickup for meetings and office events.
Provide administrative support for special projects and team initiatives as needed.
May assist with ordering and logistics for Northern California offices.
Other duties as assigned.