Receptionist

SBM Offshore•Saint Bernard, OH

10d•$15•Onsite

About The Position

The Receptionist will be responsible for operating a multi-line telephone system to answer incoming calls and directs callers to appropriate personnel by performing the following duties. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel Monitor visitor access and issue passes when required Retrieve messages from voicemail and forwards to appropriate personnel Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department Take and deliver messages or transfers calls to voicemail when appropriate personnel are unavailable Answer questions about organization and provides callers with address, directions, and other information Receive, sort, and route mail, and maintain and route publications Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary Filing, photocopying, and collating Other duties as needed To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job safely. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status. At SBM, we deliver soft services facilities management through innovative technology, exceptional quality, and empowered associates on a global scale. Our approach is centered on providing scalable, predictable, and repeatable results across space types. With our experience in state-of-the-art facilities and continuously evolving processes, we ensure that our clients experience unmatched service excellence to support our clients’ most ambitious missions.

Requirements

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
Ability to read and comprehend simple instructions, short correspondence, and memos; write simple correspondence; effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software.

Nice To Haves

Previous multi-line phone experience
25+ calls per hours
Bi-Lingual (English / Spanish)
Voice Mail experience
May be required to have a valid driver’s license

Responsibilities

Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel
Monitor visitor access and issue passes when required
Retrieve messages from voicemail and forwards to appropriate personnel
Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
Take and deliver messages or transfers calls to voicemail when appropriate personnel are unavailable
Answer questions about organization and provides callers with address, directions, and other information
Receive, sort, and route mail, and maintain and route publications
Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes
Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary
Filing, photocopying, and collating
Other duties as needed