Receptionist

Mayfair Management Group•Dallas, TX

12d

About The Position

Receptionist SUMMARY: The front desk clerk/receptionist performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, data processing, and record-keeping. ESSENTIAL DUTIES AND RESPONSIBILITIES: Answer central telephone system and directs calls accordingly. Management of extension list. Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department. Operates listed office machines as required. Prepares outgoing mail; sorts and distributes incoming mail. Duplicates and distributes materials. Composes, types and edits correspondence, reports, memoranda and other material. Assists public with the use of department facilities. Maintains office supply inventory. Maintain office filing system. Maintain cleanliness of common areas. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Other duties as assigned. QUALIFICATIONS: In order to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High School Diploma or equivalent
3-5+ years administrative experience for upper level management in a fast-paced environment.
Bilingual Preferred
Strong written and verbal communication skills are necessary.
Communicate professionally with all levels of the organization.
Working with various reports and spreadsheets will necessitate strong mathematical and reasoning skills.
Superior skills using Microsoft Office; Outlook is required.

Responsibilities

Answer central telephone system and directs calls accordingly.
Management of extension list.
Receives the public and answers questions, in person and by telephone
Responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department.
Operates listed office machines as required.
Prepares outgoing mail; sorts and distributes incoming mail.
Duplicates and distributes materials.
Composes, types and edits correspondence, reports, memoranda and other material.
Assists public with the use of department facilities.
Maintains office supply inventory.
Maintain office filing system.
Maintain cleanliness of common areas.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Other duties as assigned.