Records Analyst

Missouri Secretary of State • Jefferson City, MO

1d

About The Position

Definition: This is a professional position evaluating the administrative, legal, historical, and fiscal value of records generated by state agencies. The Records Analyst develops solutions to records management problems; advises state agencies on records management policies and procedures; serves as intermediary between the Missouri State Archives and state agencies; advises on life cycle of records; is a primary resource for questions regarding the records tracking system; and performs all other tasks as requested by supervisors. Job Functions and/or General Responsibilities: Participates in the development and implementation of broad records and information management policies and procedures. Evaluates the administrative, legal, historical, and fiscal value of records generated by state agencies. Consults with state agencies on records management policies and procedures, and acts as an information source for state agencies concerning records management issues and the office's records tracking system. Develops and delivers training modules and/or presentations related to records management and ensures users of the office's records tracking system are trained. Assists state agencies with the development of records disposition schedules and presents recommendations to the State Records Commission. Makes recommendations concerning organization, retention, destruction, and digitization of records for assigned state agencies. Promotes the activities of the Records Services Division through speaking engagements and participation in professional organizations. Performs all other duties as assigned. The above job description in no way implies that these are the only duties to be performed by this employee. The incumbent is expected to perform other duties necessary for the effective operation of the department.

Requirements

• Knowledge of the concepts, methods, and techniques of records management.
• Knowledge of the principles and practices involved with the collection and disposition of public records.
• Ability to establish and maintain effective working relationships with associates, state agencies, and the public.
• Ability to read, analyze, and interpret government regulations, industry standards, professional journals, and technical procedures.
• Ability to effectively present information orally and in writing and to respond to questions from associates, state agencies, and the public.
• Strong computer skills including word processing, spreadsheet, database, presentation and communications software.
• Bachelor's degree in history, business or public administration, information systems, library science or other related field (relevant work experience may be considered in lieu of education).
• Able to lift heavy boxes weighing on average 40-50 pounds.
• A Missouri Driver's License and the ability to travel statewide.

Nice To Haves

• A master's degree in history, library science (with an archival and/or information science focus), computer science or another related field is preferred.
• Demonstrated knowledge of standard records management practices.
• Experience in a public records environment highly desirable.
• Certified Records Manager designation preferred or the commitment to obtain such.
• Knowledge of hardware and software used for electronic imaging systems, document management systems, and personal computers.
• Knowledge of digital preservation standards and best practices including working knowledge of the OAIS Reference Model and metadata standards such as Dublin Core, METS or PREMIS.
• Knowledge of web-page development and design.

Responsibilities

• Participates in the development and implementation of broad records and information management policies and procedures.
• Evaluates the administrative, legal, historical, and fiscal value of records generated by state agencies.
• Consults with state agencies on records management policies and procedures, and acts as an information source for state agencies concerning records management issues and the office's records tracking system.
• Develops and delivers training modules and/or presentations related to records management and ensures users of the office's records tracking system are trained.
• Assists state agencies with the development of records disposition schedules and presents recommendations to the State Records Commission.
• Makes recommendations concerning organization, retention, destruction, and digitization of records for assigned state agencies.
• Promotes the activities of the Records Services Division through speaking engagements and participation in professional organizations.
• Performs all other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level