Records Representative

Michigan Schools and Government Credit Union • Troy, MI

5d • $17

About The Position

Founded by a small group of educators, Michigan Schools & Government Credit Union (MSGCU) has been providing quality financial services to the community for more 70 years and welcomes everyone in Michigan to bank with us. We are financial champions committed to helping our members achieve financial success by rallying behind them and their goals. As the sixth largest Credit Union in Michigan, MSGCU has 24 branch offices in south east Michigan, over 450 team members, 150,000 members, $4 billion in assets, and a 97% member satisfaction rating for two decades. We are a caring organization that strives to ensure an equitable and inclusive culture where everyone is valued and respected. Our dedication to team member engagement has contributed to the honor of being named a Top Workplace by The Detroit Free Press thirteen years in a row.

If you have a passion for helping people and providing exceptional and dependable service, we want you on our team!

Overview of Responsibilities: Accurately maintains MSGCU’s files and member records. Understands and adheres to MSGCU’s Records Management policies and procedures. Maintains integrity and efficiencies in the administration of active and archived records storage. Inputs and retrieves records and responds to requests for member records according to service level guidelines.

Requirements

• High school diploma or GED
• 2 years of experience working in an office environment, preferably in records management.

Responsibilities

• Maintains accurate and accessible hardcopy and electronic records to ensure compliance with MSGCU’s Records Management policies and retention schedule.
• Prepares audit materials and coordinates record shredding to support regulatory compliance and proper document lifecycle management.
• Processes print jobs and completes system updates, including address changes, to maintain accurate member and account information.
• Uploads, indexes, and validates scanned and electronically received documents in the document management application to ensure accuracy, accessibility, and data integrity.
• Processes timely distribution of inbound and outbound mail, including USPS, inter-office mail, FedEx, and UPS to ensure efficient communication across departments and branches.
• Prepares certified mail and shipping labels and processes a high volume of outgoing mail.
• Maintains mailroom equipment routine inspections, cleaning, and vendor coordination to ensure uninterrupted service.
• Responds to service requests received via e-mail, phone, and tickets to support timely account research, document retrieval, and member information needs.
• Gathers information and supports documentation related to records equipment, applications, and services to assist leadership in evaluating operational needs.
• Assists with department and corporate projects to maintain efficient and compliant records processes.
• Supports vendor coordination for records related services, including shredding, courier, and mailing providers to ensure continuity of records operations.
• Researches and processes levies, garnishments, subpoenas, and interrogatories to ensure timely and accurate legal compliance.
• Files required court disclosures and securely sends subpoenaed documentation using approved systems to protect member information.
• Places required system holds, applies appliable fees, and updates account information in response to legal orders to ensure proper account handling.

Benefits

• Competitive salaries are just the starting point for MSGCU team members.
• We also champion our team members with generous health benefits, vacation time, retirement plan contributions and discounts on loans and phone service also come with the job.
• Base hourly pay begins at $17.47/hourly
• Medical, dental and vision on your first day! You can choose the most generous Health Savings Account (HSA)-eligible medical plan with no monthly premium for you (and your family)
• If you are at least 21 years old, you will receive a 3% contribution from MSGCU, and a 100% match for the next 7% you contribute to your 401(k)
• You will enjoy 12 paid holidays and up to 120 hours of PTO your first year of service (pro-rated based on start date)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED