Records Specialist I

Calista Corporation•Portland, ME

1d•$50,000 - $60,000•Onsite

About The Position

As the Records Specialist I, you will work on-site in Portland, Maine and support Brice’s program with U.S. Army Corps of Engineers (USACE) environmental records management contracts with periodic travel to U.S. Government Facilities. You should have personal initiative and strong organizational skills as this position requires assistance with multiple USACE environmental records management contracts simultaneously. You will assist with various aspects of project deliverables to include document review, coding, and preparation of hard copy and electronic library documents for submittal to USACE.

Requirements

Proficiency in Adobe Acrobat, Microsoft SharePoint, Microsoft Office Suite including Outlook, Access, Excel, and Word.
Strong organizational and time-management skills with ability to prioritize work on multiple projects.
Strong analytical skills and a high level of attention to detail.
General knowledge of research methods.
Ability to perform basic research and analysis and prepare written summary of findings.
Excellent oral and written communication skills, and ability to multi-task and manage time .
Excellent interpersonal skills to work effectively and cooperatively with all levels staff.
Ability to work in a fast-paced, team-oriented environment.
Must be flexible, adaptable, positive.
Ability to pass a background check to obtain a government-issued identification card to access records management databases.
1 to 3 years of related work experience.
Valid state driver’s License and qualified to operate a vehicle under the conditions of Brice Integrated’s Driving Policy.
Ability to pass a drug, driving, and background screenings.

Nice To Haves

Bachelor’s degree in a research-oriented field preferred, or equivalent combination of education and work experience.
Experience in federal government projects preferred.
Experience in the environmental industry is preferred.

Responsibilities

Categorizing documents according to established Comprehensive, Environmental Response, Compensation, and Liability Act (CERCLA) records management categories for inclusion in Microsoft Access and web-based records management databases.
Overseeing and tracking document scanning vendors.
Coding documents into Microsoft Access and web-based records management databases to include the document date, author, recipient, type, title, and number of pages.
Reviewing documents in accordance with established guidelines to identify privileged and personally identifiable information that will need to be redacted prior to release for public review.
Compiling hard copy and electronic deliverables, which may include generating and applying hard copy box and document labels, verifying hyperlinks in Microsoft Excel indexes link to the correct documents, bookmarking PDFs, and preparing shipping labels.
Maintaining hard copy and electronic project files according to contract requirements.
Traveling to client job sites nationwide to review and organize environmental records according to the CERCLA process.
Performing other office- and position-specific duties as assigned.

Benefits

Competitive wages and bonus programs
Annual performance reviews with recommendations on training to achieve your goals.
Mentorship Program
Tuition reimbursement.
Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
FSA health care and/or dependent care/HSA with HDHP.
Dental and Vision Insurance.
Employee Assistance Program for you and your family.
Company paid Life Insurance, AD&D, LTD.
Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
Paid time off
10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday.
401(K) match at $0.50 on the dollar up to 6% of your contribution.