Recruiting Coordinator

Keystone Agency Partners LLC • Greensburg, PA

4d • Hybrid

About The Position

The Recruiting Coordinator plays an important role in supporting our Talent Acquisition function across Keystone and Keystone’s network of partner agencies by ensuring an efficient and positive recruitment process for both candidates and hiring managers. This position manages interview logistics, supports recruiting operations, and helps deliver a seamless and engaging candidate experience. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment.

Requirements

• 1–3 years of experience in Human Resources, recruiting coordination, administrative support, or a related role
• Experience coordinating complex schedules across multiple calendars and time zones
• Experience working with an Applicant Tracking System (ATS) and/or CRM
• Proficiency with Microsoft Office Suite
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Experience working in a fast-paced, high-growth environment
• Ability to successfully pass a criminal background check, as permitted by law

Nice To Haves

• Prior experience in insurance, financial services, or professional services is a plus
• Occasional travel may be required

Responsibilities

• Serve as a professional and welcoming point of contact for candidates throughout the hiring process.
• Coordinate and schedule interviews across multiple time zones with candidates, hiring managers, and interview panels.
• Communicate interview logistics, preparation details, and timely follow-up to candidates.
• Prepare and distribute interview materials and schedules.
• Ensure candidates receive a consistent, high-quality experience throughout the recruiting process.
• Support pre-employment activities including background checks, assessments, and reference checks.
• Collaborate with recruiters and hiring managers to coordinate scheduling priorities and interview processes.
• Assist with hiring manager guidance related to recruiting tools and interview processes.
• Support planning and coordination of recruiting-related events such as career fairs, networking events, and virtual information sessions.
• Maintain accurate candidate and requisition data within the Applicant Tracking System (ATS).
• Assist with maintaining job descriptions and recruitment content.
• Assist with advertising job openings on appropriate job boards and recruiting platforms when necessary.
• Partner with recruiters to manage requisition workflow and maintain organized hiring pipelines.
• Assist with tracking recruiting metrics and reporting on hiring activity (e.g., pipeline status, time-to-fill, sourcing effectiveness).
• Identify opportunities to improve recruiting processes, scheduling efficiency, and overall candidate experience.
• Maintain a high standard of professionalism in all candidate interactions while representing Keystone’s employer brand.

Benefits

• Competitive Compensation
• Health Insurance Plans (PPO, HSA, Copay Options)
• Dental Insurance
• Vision Insurance
• Company Paid Disability Insurance
• Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance
• 401(k) with Safe Harbor Match
• Paid Time Off
• Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed