Recruiting Coordinator

SEDAA•Oakland, CA

20h•$40,000 - $45,000•Hybrid

About The Position

LOCAL CANDIDATES ONLY - Hybrid, onsite in Oakland General Office as required by Mgr. TOP THINGS: 1. Relevant Experience and Skills: I will be looking for candidates who have demonstrated experience in recruiting coordination, including managing the candidate offer process, scheduling, and applicant tracking system (ATS) management. Proficiency with Microsoft Office, particularly Excel, and experience with SAP e-recruiting will be highly valued. 2. Professionalism and Customer Focus: The ideal candidate should exhibit a high level of professionalism and a strong customer service orientation. They should have a history of positively responding to candidate inquiries and effectively partnering with recruiters and hiring managers to ensure a smooth hiring process. 3. Organizational and Communication Skills: Strong organizational skills are essential for managing the various administrative tasks associated with the role. Additionally, excellent communication skills, both written and verbal, are crucial for coordinating with candidates, internal customers, and HR staff, as well as for maintaining confidentiality and managing sensitive information. EQUIPMENT REQUIRED: Client confirmed that the successful hire will be provided a laptop, docking station and cell phone. Any additional equipment required to be provided by supplier. Dual Monitors, mouse and keyboard is needed for assignment. Candidate will be reimbursed for internet (for a set amount must always be pre-approved by manager). Mileage can be reimbursed when applicable.

Requirements

High school diploma
Minimum of 3 years administrative experience
Minimum of 2 years of Recruiting Coordinator experience
Minimum of 2 years experience with web-based applicant tracking system (ATS) management and reporting

Nice To Haves

Minimum of 2 years experience and demonstrated proficiency with Microsoft Office. Intermediate MS Excel experience and working with large data sets in spreadsheets
Experience working with SAP e Recruiting (ATS), Knowledgeable of Recruiting Lifecycle process
Experience working with background check vendor

Responsibilities

Manage the candidate offer process, including background verification, pre-employment drug screens, offer approval process, SAP entry, and candidate correspondence
Partner with Recruiters and Recruiting Manager to ensure proper execution of the hiring process
Serve as primary scheduling contact for candidates and internal customers
Oversee travel details and communications between candidates
Proactively and positively respond to candidate inquiries, concerns and needs
Responsible for applicant tracking system maintenance, auditing, compliance, and ensuring all applicants are properly tracked
Manage the candidate offer process, including background verification, pre-employment drug screens, offer approval process, SAP entry, and candidate correspondence
Partner with HR staff and internal customers to ensure positive transition from candidate to new hire on-boarding
Create new hire documents and ensure timely receipt of documents
Responsible for generating reports from the applicant tracking system
Provide a high degree of professionalism and customer focus
Promptly respond to internal customers requests for service and guides customer to the appropriate service provider; will be knowledgeable about all Talent Acquisition services and processes and provides single-call resolution
Prioritizes and coordinates work to ensure the needs of the Recruiters/customers and candidates are met
Manage confidential files and other privileged information