Recruitment & Learning Coordinator

California Times•El Segundo, CA

1d•$28 - $31

About The Position

Under general supervision, the Talent Operations & Learning Coordinator plays a critical role in delivering a seamless, compliant, and engaging candidate-to-employee experience. This role is responsible for supporting recruiting, onboarding, and talent operations through post-offer processing, interview logistics, background checks, and HRIS administration, as well as supporting learning initiatives through training coordination, completion tracking, and reporting. This role has a primary reporting relationship to the leader overseeing Recruiting/Talent Operations and a dotted-line reporting relationship to the leader overseeing Learning & Development for training and learning-related responsibilities.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field or equivalent combination of education and experience, and 1+ years of hands-on HR experience, including HR operations, recruiting coordination, onboarding, learning administration, or related HR functions. OR 3+ years of hands-on HR experience, including HR operations, recruiting coordination, onboarding, learning administration, or related HR functions.
Experience working with HRIS, applicant tracking systems, background check platforms, and learning management systems.
High attention to detail and accuracy, particularly in documentation and systems work.
Excellent written and verbal communication skills.
Ability to handle sensitive and confidential information with discretion.
Manage multiple projects simultaneously in a fast-paced environment, balancing competing priorities while meeting deadlines.
Stay highly organized and detail-oriented, with strong follow-through and a commitment to accuracy across systems, documentation, and communications.
Communicate clearly and professionally with candidates, hiring managers, recruiters, HR Partners, vendors, and internal stakeholders at all levels.
Exercise sound judgment and discretion when handling sensitive and confidential information.
Adapt quickly to changing priorities, processes, and business needs while maintaining a calm and solutions-oriented approach.

Nice To Haves

Experience in media, publishing, journalism, or a fast-paced, mission-driven organization is highly desirable.
Experience creating or supporting e-learning content and training materials.
Familiarity with tools such as WellSaid, Captivate Classic, Google Slides, or similar learning content platforms.
Experience supporting compliance training or audits.
Comfort analyzing survey data and translating results into actionable insights.
Experience partnering with Learning teams to support development of training materials (e.g., course documentation, basic e-learning updates, voiceover/audio support).

Responsibilities

Develop and maintain accurate records of applicant and new-hire status following offer acceptance, including background checks and pre-employment requirements.
Prepare, distribute, and track offer letters via the HRIS and email, ensuring accuracy, proper approvals, and timely delivery to candidates.
Communicate onboarding and post-offer processes clearly to new hires and follow up on outstanding actions as needed.
Launch, monitor, and manage background checks through third-party vendors; track results, follow up on delays, and escalate discrepancies to HR Partners for guidance.
Initiate new hires in the HRIS and coordinate approvals and completion with internal stakeholders.
Utilize applicant tracking systems and background check platforms to ensure candidate data is current and complete.
Manage all interview scheduling, logistics, and candidate communications, ensuring a professional and positive experience for candidates and internal teams.
Provide support with resume sourcing and candidate screening for a variety of open roles as needed.
Assist with the administration and logistics of live and virtual training sessions.
Track completion and due dates for all required and mandatory training programs and follow up with employees and managers in accordance with the established escalation policy.
Monitor required compliance training and conduct compliance training audits.
Run and monitor reports related to new hires, training completion, and learning compliance as well as follow up with any outliers based on the outlined escalation policy.
Support the learning team in the creation of training materials, including e-learning content, course documentation, and voiceover/audio recordings.
Run, analyze, and distribute reports related to new hires, onboarding progress, training completion, and compliance metrics.
Send and monitor two-week new-hire surveys and manage third-party new-hire survey tools.
Analyze survey results and provide insights and trends to HR leadership to support continuous improvement initiatives.
Manage administrative processing of vendor invoices, including securing approvals, submitting for payment, tracking payment status, and escalating discrepancies.
Document, review, and update internal processes to ensure accuracy, consistency, and alignment with current practices.
Support continuous improvement of recruiting, onboarding, and training workflows.
Other duties as assigned.