Regional Crawler Administrative Assistant

Maxim Crane Works, LP • Houston, TX

20h • Onsite

About The Position

Assists the Regional Crawler Manager to thoroughly document all aspects of work
performed on company owned and operated Crawler Cranes and Support Vehicles.

Requirements

• High School Diploma or GED
• 1+ years’ experience in parts and service in a similar industry such as Crane Rental, equipment rental, auto parts service, etc. is a strong advantage
• 1+ years’ experience with Microsoft Word and Excel
• 1+ years’ experience using a CMMS system
• Advanced organizational, time management, and communication skills
• Moderate computer skills and knowledge of CMMS systems and Microsoft Word and Excel spreadsheets
• Moderate ability to build strategic working relationships
• Advanced problem-solving skills and attention to details
• Moderate level ability to read, comprehend, and create instructions, short correspondence and memos.
• Moderate level ability to present information in one-on-one and small group situations to other employees.

Responsibilities

• Assists the Regional Crawler Manager with all aspects of Central Crawler department - including communicating schedules with A/D Directors, Riggers, and Mechanics, ensuring paperwork is complete and accurate for JDS numbers, work orders and machine documentation, and maintaining vendor and crane files.
• Labels and stages parts and materials for Assembly/Disassembly operations, repairs and maintenance once received at the branch.
• Orders supplies and PPE for A/D Directors, Riggers, and Mechanics and technicians from Safety and Service as needed and approved by Regional Crawler Manager.
• Communicates with vendors via phone and email regarding shipments and orders.
• Opens and maintains Pre/Post activity summaries and Assembly/Disassembly JSA and ON/OFF Rent Inspection Forms in the Samsara, OneDrive, and JCD systems.
• Completes daily updates to Crawler Crane bars in Job Cost Dispatch to maintain accuracy in ordering, receiving, usage and adjustments to equipment inventory and job status.
• Help maintain office order and cleanliness.
• Collects time sheets and billing tickets from A/D and Riggers and check for accuracy before submitting them to payroll and billing departments.
• Performs other duties as assigned or required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED