Registrar Systems Analyst

Seattle University

51d • $65,000 • Hybrid

About The Position

This position is designated to support the Workday planning and implementation team by assisting with operational responsibilities, allowing project team members to focus on project-related activities. Please note that this position is tied to the duration of the Workday Project. Continued employment is contingent upon the ongoing needs of the project, which is currently anticipated to conclude on or around June 30, 2027.

Reporting to the Associate Registrar (temporary), the Registrar Systems Analyst serves the office and campus constituents as a key student systems liaison and compliance expert in the Office of the Registrar (OTR). Collaboratively guides and prioritizes re-envisioning of existing processes across systems, operational reporting and stewardship of the education record. Contributes to the unit's overall technical strategic plan; provides operational data reporting and data analysis; and serves as an alternate liaison with Information Technology Services (ITS) regarding security roles and access to student information systems. Serves as the FERPA compliance expert and as the primary steward for the maintenance and accuracy of the academic record. Ensures timely compliance reporting to national organizations and accreditors.

Requirements

• Bachelor’s degree in a relevant field. Seven years’ experience managing student records in a higher education setting in an enterprise resource planning (ERP) system.
• Experienced knowledge of federal, State, agency and university policies, and operational procedures for a university’s Office of the Registrar, including the management of grading, historic records, degree clearances, NSC reporting and the production of academic transcripts, enrollment certifications, and degree verifications.
• Experience with records management and retention schedules and the application of FERPA laws. Abide by FERPA and other policies related to confidentiality of data and records.
• Command of the standard Microsoft Office suite of products, extending to Microsoft SharePoint and query building skills in Microsoft Excel.
• Understanding of complex data sets and how to build and maintain reports using that data.
• Able to collaborate with constituencies across campus to support information needs, including clear, precise communication and flexibility to adjust as needs change.
• Demonstrate a willingness and ability to learn and quickly adapt to new technologies, business processes, and procedures; the willingness to contribute to any office process during periods of peak demand.
• All candidates must show a demonstrated commitment to diversity and the university’s mission, vision, and values.

Nice To Haves

• Master’s degree.
• Knowledge of enterprise resource planning applications used in the higher education field.
• Experience with Jenzabar, J1 Web, Ellucian Colleague, Slate, Tableau, Power BI, Infomaker, advanced Excel and other reporting and workflow applications.
• Experience with form-building, databases and working in a SQL environment.

Responsibilities

• Student Information Systems (SIS) Stewardship (40%)
• Reporting (30%)
• Compliance and Records Management (20%)
• Other Duties (10%)

Benefits

• Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.
• Choose from three different medical plans, a dental, and vision insurance programs.
• Protect your income with life, short & long-term disability coverage.
• Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%.
• You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events.
• Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees