Rental and Transportation Coordinator - LV

SOUTHWEST MATERIAL HANDLING INC•Sunrise Manor, NV

4d•$21 - $31

About The Position

The primary responsibility of this position will be coordinating the ordering and delivery of equipment that is entrusted to the rentals and transportation department. This position works with the Service Manager and Rental Administrator to ensure that rentals are available and ready for delivery, transportation paperwork is accurately prepared, and drivers are efficiently dispatched.

Requirements

High school graduate with college courses in business administration preferred
Service department, retail, or warehouse experience preferred
Enthusiastic demeanor
Organizational and time management skills
Good oral and written communication skills
Ability to accomplish goals and meet deadlines
Must be reliable, report to work on time, follow directions and get along well with coworkers and management personnel
Expected to attend training classes when offered by management
Appearance must be neat and professional
Must be able to repetitively stoop, bend, push, pull, squat, climb and kneel on a regular basis
Must be able to operate computers
Must be physically able to repetitively lift 50 pounds unaided (must ask for assistance if lifting over 50 pounds)
Must be physically able to speak and interact with other company associates
Must be physically and mentally able to read, write, and follow directions
General intelligence and verbal intelligence
Office skills: Ability to use a 10-key calculator
Computer skills: Ability to use a computer using both Company software as well as general management software (Microsoft Word, Excel)
Communication skill: Ability to speak, hear, and write to communicate with Customers, fellow department associates as well as other management personnel
Initiative; Undertake self-development activities. Look for and take advantage of opportunities. Ask for help when needed
Job knowledge; Competent in required job skills and knowledge. Exhibit’s ability to learn and apply new skills.
Quality; Demonstrate accuracy and thoroughness; looks for ways to improve and promote quality; apply feedback to improve performance
Teamwork: Exhibit objectivity and openness to others’ view, give and welcome feedback, contribute to building a positive team, ability to build moral and group commitments to goals and objectives, support everyone’s efforts to succeed, and recognize accomplishments of other team members.

Responsibilities

Rental Primary for incoming rental inquiries from internal & external customers
Quote pricing and availability of rental equipment
Process Sub-rent Orders (including updating purchase orders, selling out sub-rent ID's)
Make sure sub-rent billing is done correctly and profitably
Enter rental invoices in the Toyota Portal and directing invoices to the correct billing management company.
Maintain customer rental contracts & ensure rental invoices are billed timely & accurately.
Process COD payments (credit card payments on rental invoices)
Schedule Rental Planned Maintenance
Follow up internal rental requests in a timely manner
Maintain daily updated Rental inventory report
Dispatch transportation of equipment (rental/sold/shop work)
Backup to coordinator
File rental, & transportation documents
Mange DOT DVIR, Driver Logs and IFTA fuel receipts
Make Inside Sales calls promoting rental business with current and potential customers.
Other duties as assigned by management
Schedule the transportation of all incoming and outgoing units, including new, used, demo, rental, lease returns, trade ins, shop repairs, etc.
Communicate in a timely manner all deliveries and transfers to the appropriate SWTL associates and customers
Stage driver loads when possible
Ensure the accuracy of all shipping and receiving paperwork
Process transport driver’s paperwork and review labor
Perform related duties as assigned by management.