Rentals Invoicing Coordinator

Rolfson Oil • Addison, TX

6d • $65,000 - $75,000

About The Position

The Rentals Coordinator is responsible for managing and coordinating the rental of equipment for day-to-day operations. This role involves overseeing the inventory, ensuring timely delivery and return of rental equipment, maintaining accurate records, and providing excellent customer service to internal and external clients.

Requirements

• High school diploma or equivalent; Bachelor’s degree in a related field is preferred.
• Minimum of 2-3 years of experience in equipment rental coordination, preferably in the oilfield industry.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and rental management software.
• Ability to work in a fast-paced and demanding environment.

Nice To Haves

• Knowledge of oilfield equipment and operations is highly desirable.

Responsibilities

• Maintain rental ticketing/invoicing between different systems
• Round on any missing tickets from different customers
• Ensure timely billing/payment by customers
• Ensure accurate revenue is recorded monthly.
• Maintain an accurate inventory of all rental equipment and working with parts team on parts inventory.
• Process rental requests from clients and internal departments.
• Coordinate the delivery and pickup of equipment to and from job sites.
• Track the status of rental equipment and manage return schedules.
• Serve as the primary point of contact for rental inquiries.
• Provide quotes and availability information to clients.
• Address and resolve any issues or concerns related to rental equipment.
• Prepare and maintain rental agreements, invoices, and other necessary documentation.
• Maintain detailed records of equipment usage, billing, and inventory.
• Generate reports on rental activities and equipment utilization.
• Work closely with the operations and finance teams to ensure efficient and effective invoicing and collecting payment.
• Work with suppliers and vendors to collect invoices in a timely manner and track costs.

Benefits

• Pay: $65K-$75K per year
• Medical, Dental, and Vision health insurance elections
• Voluntary STD, Life, hospital, identity theft, and Accident coverage
• 401K
• Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
• Weekly Pay
• Pay Card option
• Online pay stub access
• 24-7 office support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees