Research Program Coordinator

Universities of Wisconsin • Madison, WI

2d • $80,000 • Hybrid

About The Position

The Department of Pediatrics is seeking a Research Program Coordinator to support the operational, documentation, and quality infrastructure of a highly specialized neonatal-perinatal, neurological, and neurodevelopmental research portfolio. The Research Program Coordinator works across multiple studies and teams to develop, implement, and maintain standardized processes that support complex clinical research activities involving advanced MRI workflows; data registry and quality improvement initiatives; multidisciplinary assessments; and multi-site collaboration. This role serves as a liaison between investigators, research staff, institutional offices, and external collaborators to ensure alignment of submission requirements, documentation practices, and institutional expectations across projects. The position assists in developing procedures, training resources, and operational guidance that enable study teams to effectively initiate and carry out research and registry activities with unique data collection and data-sharing requirements. As part of this work, the coordinator develops and supports internal quality review and monitoring processes to strengthen documentation consistency, promote adherence to institutional and sponsor requirements, and proactively identify areas for process improvement across the program. The role also facilitates activation and onboarding of new research and registry initiatives, supports institutional documentation and agreement processes, and promotes accountability and consistency in program-level practices. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years. Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration. Knowledge of developing and implementing standardized processes, policies, or operational guidance to support research programs. Expertise in conducting documentation review or internal quality monitoring to support adherence to institutional and sponsor requirements. Expertise in serving as a liaison among investigators, research staff, and institutional offices to support multi-study or program-level research activities. Knowledge in coordinating data-sharing initiatives, registry activities, or facilitating institutional agreement processes (e.g., data use or data transfer agreements).

Requirements

• Experience coordinating clinical research studies.
• Minimum two (2) years of experience in clinical research.
• Previous experience with OnCore, eBinders, Electronic Health Records (preferably EPIC), and/or REDCap.

Nice To Haves

• Minimum two (2) years of experience coordinating and implementing research study start-up activities for highly specialized neonatal-perinatal, neurological, and/or neurodevelopmental clinical research studies involving advanced MRI methodologies.
• Minimum two (2) years experience supporting pediatric, longitudinal, or multidisciplinary clinical research studies.

Responsibilities

• Coordinates and assists with development of study protocols and associated documents
• Coordinates activation processes for data registry and quality improvement initiatives, including preparation and submission of required institutional documentation and facilitation of data use and data transfer agreements
• Monitors program budget(s) and approves unit expenditures
• Develops policies, procedures, and institutional agreements on behalf of the program
• Coordinates the daily activities and contracts related to one or more research program(s)
• Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives
• Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information
• Plans, develops, and implements processes and protocols to support research aims

Benefits

• Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level