Residency Program Coordinator

Trinity Health • Ann Arbor, MI

1d

About The Position

POSITION PURPOSE The GME Administrator will support the Graduate Medical Residency programs.

Requirements

• Bachelor's degree or high school diploma with 2 years of comparable work experience.
• Prior project or administrative coordination experience.

Nice To Haves

• Candidates with Medical Education and/or Higher Education experience are preferred.

Responsibilities

• Serves as a liaison between the Program Director, Residents, the GME office, and other programs and related agencies.
• Oversees the day-to-day operations of the program.
• Facilitates completion and maintenance of program agreement.
• Acts as a representative for various education and planning committees.
• Develops, coordinates distribution of rotation schedules and monthly changes.
• Facilitates program fund raising activities, if needed.
• Works with GME to monitor and adjust resident work hours.
• Maintains Residency Management System (New Innovations) and required documentation.
• Coordinates the distribution, tracking, and filing of physician-in-training, faculty, and rotation evaluations.
• Drafts recommendation letters and verification of training forms.
• Tracks and verifies resident procedures.
• Responsible for documentation for board eligibility and other regulatory requirements.
• Responsible for understanding specialty board requirements and maintenance of all required credentials and certifications.
• Responsible for oversight of all onboarding/offboarding documentation.
• Track and monitor resident’s work hours in New Innovations, works with Program Director on related follow up activities.
• Manages the Electronic Residency Application Service (ERAS) process and submits all necessary documents for the National Resident Matching Program (NRMP)
• Supports recruitment processes and events.
• Makes recommendations regarding resident/fellow educational events and/or social functions.
• Participates in creating and supporting a safe culture and environment where residents can raise issues and concerns.
• Understands the ACGME &/or other accreditation requirements for institutional, core, and program requirements.
• Organizes special reviews with institution’s graduate medical education (GME) office as requested.
• Completes required accreditation documentation as required.
• Attends and maintains minutes of Residency Program Committee and other medical education meetings.
• Works with program leadership to complete and submit the Annual Program Evaluation (APE) to GME and accreditation bodies.
• Proficient with all online services that support the GME program.
• Implements and maintains program management utilizing residency program management software.
• Develop, maintain, and update database on physicians-in-training and alumni.
• Updates program’s informational websites and recruiting web pages.
• Serves a point person for assist residents with technical issues.
• Completes professional development activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level