Resiliency Grants Program Manager

City of New York•Brooklyn, NY

1d•Onsite

About The Position

New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies. The mission of the Planning and Resiliency (P&R) division is to prepare the City to respond and adapt to emergencies through collaborative, scalable planning; comprehensive interagency coordination; and advancing recovery and resiliency. To execute this mission, the P&R division includes Interagency Coordination with an assistant commissioner leading three units made up of subject matter experts in Health and Medical, Human Services, and Critical Infrastructure; Resiliency and Recovery with an assistant commissioner leading the Resiliency Implementation and Resiliency and Recovery Planning units; and the Planning unit. The Resiliency Implementation unit coordinates with City partners to increase the resiliency of City neighborhoods, facilities, and infrastructure through targeted development, funding, coordination, and operations of projects that reduce risk and mitigate damage of natural hazards to NYC. With latitude for independent initiative and judgment, NYC Emergency Management seeks a candidate responsible for supporting and coordinating mitigation projects. This position will report to the Director of Mitigation. This includes leading agency engagement and scoping projects for the City’s applications for hazard mitigation funds, such as Hazard Mitigation Grant Program (HMGP) and Building Resilient Infrastructure and Community (BRIC) grants; supporting implementation of the City’s hazard mitigation grant awards and coordinating with implementing agencies on meeting federal grant and other requirements throughout the project lifecycle. The Resiliency Grants Program Manager will work collaboratively to: - Develop resources for NYCEM staff and City agency partners on applying for resiliency grant funding and implementing grant-funded projects - Ensure resiliency projects are implemented in compliance with FEMA hazard mitigation funding, or other resiliency funding - Work in close coordination with OMB to maximize funding opportunities, and confirm funds are being spent in an eligible, feasible, and compliant fashion, based on agency and project oversight - Work in close collaboration with Mayor’s Office of Climate & Environmental Justice (MOCEJ) in identifying where state, federal, and other resiliency grant funding may support City resiliency needs - Solve problems and find effective resolutions to advance projects through the stages of scoping, submission, and implementation - Lead agency engagement and the technical assistance process with City agencies for applicable resiliency grants, including but not limited to FEMA Hazard Mitigation Assistance grants - Work with agencies to provide guidance, assistance, project management support, and cross-agency engagement to ensure the success of innovative, complex projects tied to unique rules - Coordinate with the Resiliency & Recovery Planning Unit to connect resiliency planning and analysis to scoping and implementation - Lead data tracking, metrics, and analysis for resiliency grants - Coordination with State, FEMA, project teams, and consultant teams - Monitor federal, state, and local legislation and policy that may affect resiliency funding opportunities, and develop program recommendations based on policy changes - Provide guidance to Resiliency Grants Specialists on applying for funding, implementing projects, and developing technical assistance tools - May supervise one or more Resiliency Grants Specialists - Perform other duties as assigned by Recovery & Resiliency leadership PLEASE NOTE THE FOLLOWING: The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between. Funding – This position is supported with a federal Urban Area Security Initiative (UASI) grant funding through 8/31/2027 with the possibility of an extension. Candidates must be authorized to work in the United States without employer support to be eligible for selection. Note that NYCEM does not participate in eVerify, which is required for the reauthorization of some visas. The selected candidate will be required to be in person in the office location three days per week, with exceptions for extenuating circumstances. For this position, the “Special Note” below in the Minimum Qualification Requirements does apply. IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

Requirements

A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or
A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above; or
A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed “1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.
Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1" above.

Nice To Haves

Proficiency with Microsoft Office applications (Word, Excel, Access, and PowerPoint)
Experience with Airtable, database management, data analysis and/or visualizations a plus
Strong written and oral communication skills
Ability to explain technical information to diverse stakeholders
Demonstrated experience in some of the following areas: disaster recovery, capital project delivery, hazard mitigation planning, climate adaptation, grants and financial management, policy analysis, project management, infrastructure and community resiliency
Strong analytical skills and ability to synthesize information and provide decision-making support based on quantitative and qualitative analysis
Strong research and policy analysis skills with the ability to independently review policy and/or programmatic documents and make recommendations
Demonstrated ability to manage multiple projects and provide project management and organizational support within specified deadlines
Ability to mentor team members, work well within a team structure, and exercise independent latitude for good judgement
Be create and flexible, and thrive in a workspace that requires innovative approaches to technical and complex rules
Problem solver
Experience with federal grant requirements, City procurement or budget procedures, FEMA or State compliance requirements, benefit-cost analysis a plus
Experience with Airtable, database management, data analysis and/or visualizations a plus
Knowledge – possesses appropriate subject matter expertise.
Work Ethic and Productivity – produces consistently high quality, accurate, and on-time deliverables; takes responsibility, is dependable, and accountable, and follows through; is responsive to requests from leadership.
Strategic Problem Solving and Innovation – is thoughtful and deliberate in approach to solving problems; demonstrates innovation and creative thinking.
Effective Communication – communication is clear, precise, and timely; understands their audience and display confidence in delivering their message.
Teamwork – encourage collaboration and motivate others; is able to both lead and follow when necessary; is an active listener and consider a broad range of perspectives.

Responsibilities

Develop resources for NYCEM staff and City agency partners on applying for resiliency grant funding and implementing grant-funded projects
Ensure resiliency projects are implemented in compliance with FEMA hazard mitigation funding, or other resiliency funding
Work in close coordination with OMB to maximize funding opportunities, and confirm funds are being spent in an eligible, feasible, and compliant fashion, based on agency and project oversight
Work in close collaboration with Mayor’s Office of Climate & Environmental Justice (MOCEJ) in identifying where state, federal, and other resiliency grant funding may support City resiliency needs
Solve problems and find effective resolutions to advance projects through the stages of scoping, submission, and implementation
Lead agency engagement and the technical assistance process with City agencies for applicable resiliency grants, including but not limited to FEMA Hazard Mitigation Assistance grants
Work with agencies to provide guidance, assistance, project management support, and cross-agency engagement to ensure the success of innovative, complex projects tied to unique rules
Coordinate with the Resiliency & Recovery Planning Unit to connect resiliency planning and analysis to scoping and implementation
Lead data tracking, metrics, and analysis for resiliency grants
Coordination with State, FEMA, project teams, and consultant teams
Monitor federal, state, and local legislation and policy that may affect resiliency funding opportunities, and develop program recommendations based on policy changes
Provide guidance to Resiliency Grants Specialists on applying for funding, implementing projects, and developing technical assistance tools
May supervise one or more Resiliency Grants Specialists
Perform other duties as assigned by Recovery & Resiliency leadership