Scheduling Coordinator

MES Solutions•Town of Islip, NY

1d•$20 - $22•Onsite

About The Position

Are You a Scheduling Superstar? We’re looking for someone just like YOU! If you’re a working professional with a positive attitude and a passion for helping others, we want you on our team! You’re the kind of person who’s an excellent communicator, takes pride in delivering top-notch work, and does it all with a smile. Why Us? At MES, we’re on the hunt for a Scheduling Coordinator to join our team at our Hauppauge, NY office. You’ll be the go-to person for assisting and supporting our clients, physicians, and examinees by scheduling and coordinating appointments with precision and care. What’s in it for You? Full-time position with a reliable schedule: Monday-Friday, 8:30am-5:00pm EST. Competitive compensation: $20-22/hour, plus overtime. A supportive, team-focused environment where your efforts truly make a difference. Start immediately! We’re looking for someone who can jump in, get trained, and hit the ground running from day one.

Requirements

High school diploma or equivalent required.
A minimum of one-year related experience; or equivalent combination of training and experience.
Experience in a medical office preferred.
Comfortable answering telephone calls.
Must be able to type a minimum of 35 W.P.M.
Ability to follow instructions and respond to upper managements’ directions accurately.
Demonstrates accuracy and thoroughness.
Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
Must demonstrate exceptional communication skills.
Must be able to work independently, prioritize work activities and use time efficiently.
Must be able to maintain confidentiality.
Must be able to demonstrate and promote a positive team -oriented environment.
Must be able to stay focused and concentrate under normal or heavy distractions.
Must be able to work well under pressure and or stressful conditions.
Must possess the ability to manage change, delays, or unexpected events appropriately.
Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.

Nice To Haves

Experience in a medical office preferred.

Responsibilities

Schedule examinations through the system database.
Schedule and confirm appointment dates and times with physicians’ offices.
Communicate with clients regarding appointment scheduling, physician CV’s, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
Confirm receipt of records for record review referrals.
Prepare and send exam notification letters daily.
Communicate with physicians, clients and or examinees.
Submit client invoice and/or issues to accounting if charges are incurred.
Ensure prompt pre-payment for services issued when required.
Coordinate ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed.
Respond to requests for report status and/or information.
Provide support to other offices as needed.
Arrange lodging and or transportation for out-of-town examinees.
Process mail, deliveries and shipments as needed.
Participate in various educational and or training activities as required.
Perform other duties as assigned.