Scheduling Coordinator

Jostens • Eagan, MN

5d • $44,000 - $45,000 • Onsite

About The Position

Scheduling Coordinators play a key role in supporting JostensPIX Picture Day events by ensuring schedules and agreements are accurate, organized, and ready for execution. Working closely with our Operations and Sales teams, you’ll manage data entry, validate scheduling information, and coordinate across systems to help ensure every Picture Day is set up for success. We’re looking for detail-oriented team members who enjoy working behind the scenes to keep processes running smoothly and efficiently. Join our fast-growing division and help bring seamless Picture Day experiences to schools nationwide!

Requirements

• High school diploma or equivalent
• Knowledge of scheduling systems, calendar based tools and/or event management software
• Working level experience with the Microsoft Office suite and proficient in Excel
• Ability to work in a detail oriented environment following defined processes, identifying discrepancies and meeting deadlines
• Excellent verbal and written communication skills
• Fostering creative problem-solving skills with the ability to meet deadlines under pressure
• Able to multi-task and work both independently and in a collaborative environment
• Comfortable with technology and learning new software applications
• Displaying a positive, teamwork attitude
• Able to independently plan, prioritize and organize competing demands

Nice To Haves

• 2+ years of experience in event scheduling, coordination, logistics or related role
• Exposure to and understanding of the industry and competition
• Advanced knowledge of the Microsoft Office Suite with ability to adapt quickly to internal systems
• Experience with data entry, conversion or transcription with high level of accuracy
• Background in project and/or operational initiatives support

Responsibilities

• Assist. Build, maintain and update schedules in an every changing calendar
• Engage. Provide first point of contact assistance for internal team inquiries
• Serve. Act as liaison between internal partners to coordinate timely resolutions
• Audit. Monitor calendar capacity and schedule activity to identify scheduling risks
• Support. Validate daily agreement and scheduling activities ensuring accuracy of data

Benefits

• We care about YOU. We are a growing team, but not so big that you are just a number! This team works closely together and we support each other!
• We care about your health. We offer competitive healthcare (health, dental, vision, life) in addition to voluntary benefits including DailyPay, home and car insurance, pet insurance, flexible spending account, amongst many more.
• We invest in your future. We offer a 401K match vested immediately so you can start saving for retirement right away.
• We want you to unplug when needed. We believe in taking your time off without guilt and offer accrued paid time off and company paid holidays.
• We care about your development. We support tuition reimbursement after 6 months of service.
• We believe in pay transparency. The salary range for this position is $44,000 - $45,000 with opportunity for overtime from July through November.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED