Secretary I (1.0 FTE Day)
About The Position
Franciscan Health Olympia Fields Campus 20201 S Crawford Ave Olympia Fields, Illinois 60461 WHO WE ARE With 12 ministries and access points across Indiana and Illinois, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers that provide compassionate, comprehensive care for our patients and the communities we serve. WHAT YOU CAN EXPECT Answers multi-line telephones answering the callers' questions or directing the caller to the appropriate party; utilizes proper telephone etiquette and responds within the defined service standards. Files documents in accordance with established filing systems in a timely manner. Maintains schedule for meeting rooms as directed. Arranges for equipment and/or food service requests as directed. Maintains adequate supplies in the meeting room. Makes arrangements and schedules meetings, conference, conference calls, and appointments. Sends notices, agendas and other prepared materials to appropriate persons. Receives and documents all RSVPs. Monitors the status and progress of special events; keeps appropriate personnel apprised of the status of such events. Prepares and modifies documents including correspondence, reports, drafts, memos and emails. Prepares various forms in preparation for signature, such as check requisitions, purchase orders, food service requests, supply requests, subscriptions, and petty cash vouchers. Respects the sensitive nature of correspondence and consistently maintains confidentiality. Tracks specific information or trends related to various areas, as required, such as physician time logs and medical director fees. Schedule works Monday-Thursday from 8:00 am-4:00 pm and Friday 7:00 am-3:00 pm. QUALIFICATIONS High School Diploma/GED Required 1 year Secretarial Experience Required 1 year Healthcare Experience Preferred Prime Healthcare will add the 214 ‑ bed Franciscan Health Olympia Fields Hospital and Franciscan’s Illinois operations, including Specialty Physicians of Illinois LLC, Working Well’s Illinois operations, Franciscan Health & Fitness Center Chicago Heights, Home Care, and Chicago Heights Walk-In Clinic, to its system. This acquisition remains subject to customary regulatory review and approvals. We are currently awaiting the next phase of that process, with a targeted closing timeline anticipated in the coming months, subject to final approvals. As a potential employee, please know that during this period, Prime Healthcare and current Franciscan Health Leadership will continue working closely together to ensure stability, continuity of care, and ongoing support for patients, physicians, and staff. For further details, please visit this site: Welcome to the Prime Healthcare Family | Our Culture TRAVEL IS REQUIRED: Up to 20% JOB RANGE: Secretary I $15.25-$18.63 INCENTIVE: Not Applicable EQUAL OPPORTUNITY EMPLOYER It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law. Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights. Franciscan Alliance is committed to equal employment opportunity. Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.
Requirements
- High School Diploma/GED Required
- 1 year Secretarial Experience Required
Nice To Haves
- 1 year Healthcare Experience Preferred
Responsibilities
- Answers multi-line telephones answering the callers' questions or directing the caller to the appropriate party; utilizes proper telephone etiquette and responds within the defined service standards.
- Files documents in accordance with established filing systems in a timely manner.
- Maintains schedule for meeting rooms as directed.
- Arranges for equipment and/or food service requests as directed.
- Maintains adequate supplies in the meeting room.
- Makes arrangements and schedules meetings, conference, conference calls, and appointments.
- Sends notices, agendas and other prepared materials to appropriate persons.
- Receives and documents all RSVPs.
- Monitors the status and progress of special events; keeps appropriate personnel apprised of the status of such events.
- Prepares and modifies documents including correspondence, reports, drafts, memos and emails.
- Prepares various forms in preparation for signature, such as check requisitions, purchase orders, food service requests, supply requests, subscriptions, and petty cash vouchers.
- Respects the sensitive nature of correspondence and consistently maintains confidentiality.
- Tracks specific information or trends related to various areas, as required, such as physician time logs and medical director fees.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
