Secretary to the Director of Athletics

Upper Freehold Regional School District • Allentown, NJ

1d • Onsite

About The Position

The Secretary to the Director of Athletics is responsible for the day-to-day administrative operations of the athletic department. This role acts as the primary point of contact for coaches, student-athletes, parents, and officials while ensuring all programs comply with NJSIAA (New Jersey State Interscholastic Athletic Association) regulations and Board of Education policies.

Requirements

• Education : High school diploma or equivalent is required. Many districts prefer an Associate's or Bachelor's degree.
• Experience : Typically requires 2�3 years of secretarial or administrative experience, preferably in an educational or athletic setting.
• Technical Proficiency : Expert-level skills in Google Workspace (Docs, Sheets, Calendar) and Microsoft Office . Familiarity with specialized school software like Genesis , Arbiter , or rSchoolToday is often required.
• Communication : Strong interpersonal and writing skills to professionally interact with the school community.
• Compliance Knowledge : Familiarity with New Jersey's NJSIAA rules and local Board of Education athletic policies.
• Mandatory Checks : All NJ school employees must pass a criminal history background check and provide proof of U.S. citizenship or legal resident

Responsibilities

• Athletic Event Management : Organize game schedules, coordinate transportation for away events, and arrange for officials and site security.
• Student Eligibility & Records : Process and maintain student-athlete physicals, academic eligibility checks, and parental permission forms to ensure compliance before participation.
• Financial Operations : Manage the athletic budget, track student fees, prepare money boxes for gate sales, and process payments for officials and event staff. Prepare on-line ticketing.
• Departmental Communication : Serve as the first point of contact for the office, handling inquiries from the public, staff, and students regarding athletic programs.
• General Administrative Support : Maintain the department calendar, prepare rosters, type correspondence, and order necessary supplies/equipment and all associated purchase order entry.
• Any additional duties as assigned by Administration.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED