Senior Accounts Payable Specialist

Pero Family Farms LLC•Delray Beach, FL

14d•Onsite

About The Position

The Senior Accounts Payable Specialist is responsible for overseeing the full cycle of accounts payable processes, ensuring timely and accurate processing of vendor invoices, payments, and reconciliations. This role serves as a subject matter expert within the AP function, supporting process improvements, internal controls, and compliance initiatives. The Senior AP Specialist works closely with the Controllers and other departments to maintain strong financial accuracy and vendor relationships.

Requirements

Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
5+ years of recent Accounts Payable experience.
Solid understanding of basic bookkeeping and accounts payable principles.
Must be able to follow standard filing procedures.
Experience with ERP systems.
Proficient in Microsoft Excel and other accounting-related software.
Exceptional attention to detail, organization, and time management skills.
Strong communication and problem-solving abilities.
Ability to work in a fast-paced environment and meet deadlines.

Responsibilities

Process accounts payable for various entities, vendors, and cost types (including, but not limited to: farm-related costs, utilities, rent, transportation, fuel and parts and repairs).
Sort and 3 way match invoices with their respective purchase order & other supporting documentation.
Assemble check backup (invoice, PO, quote, BOL, approval, etc.) with printed checks and control the physical mailing of paper checks along with the filing of completed stubs, approvals, and supporting documentation.
Compare the invoices to purchase orders, prices, terms of payment and other charges.
Ensure bills are paid in a timely and accurate manner.
Facilitate payment of invoices by tracking due dates and downloading/requesting invoices when applicable.
Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
Allocate monthly credit card transactions and collaborate with other AP team members to complete monthly statement reconciliation.
Understands how to allocate expenses based on the company’s costing structures for multiple entities.
Adheres to laws, internal policies, and financial standards for all payment transactions. Ensures that the company adheres to tax compliance, fraud prevention, and accurate record-keeping for audits.
Establish and maintain relationships with new and existing vendors.
Maintain filing of vendor contracts/agreements.
Provide supporting documentation for audits.
Maintain confidentiality of organizational information.