Senior Accounts Payable Specialist

National Wildlife Federation

5h•$67,000 - $73,000•Hybrid

About The Position

At the National Wildlife Federation, we know that our mission requires the hard work of dedicated people focused on uniting all Americans to ensure wildlife and people thrive in our rapidly changing world. We do this through conservation programs and by ensuring access to natural resources and outdoor spaces for everyone regardless of background, economic status or location. The role of Senior Accounts Payable Specialist is vital to us upholding our mission through their work within our Finance Department. The Senior Accounts Payable Specialist (Sr. A/P Specialist) is responsible for administering and executing the organization's accounts payable functions, including processing invoices, reconciling statements and ensuring timely payments to vendors. They are essential to maintaining accurate financial records, optimizing cash flow and building strong relationships with both vendors and staff. Because of these frequent interactions with external and internal customers, approaching the work with a service mentality is key. Efficiency, accuracy and timeliness are must haves, as is the desire to improve processes and maintain internal controls. You bring accuracy, ownership and a proactive mindset to your work and strive to ensure excellence.

Requirements

High school diploma or equivalent required; some college preferred
Minimum of 5 years of experience in accounts payable, billing or general accounting
Experience with ERP systems and accounting software is required; preference for Infor CloudSuite Financials/AP and/or MHC
Strong understanding of accounting principles and practices, particularly in accounts payable management; knowledge of credit and collection laws and regulations is beneficial.
Familiarity with AP automation tools and electronic payment platforms
Knowledge of accounts payable workflows, tax compliance (e.g., 1099), and vendor management
Proficient in Microsoft Office Suite, with advanced knowledge of Excel highly preferred
Excellent communication and interpersonal skills for effective interaction with vendors and internal stakeholders
Attention to detail and accuracy in processing invoices and payments
Excellent organizational and time management skills
Ability to work independently and collaboratively in a team environment
Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment

Nice To Haves

Experience with SAP Concur or other travel and expense management software preferred

Responsibilities

Review, verify, categorize and process vendor invoices for accuracy and proper authorization including authorized signature & coding. Includes scanning into MHC data capture software.
Match invoices to purchase orders and receipts and resolve discrepancies promptly. Document any changes or adjustments.
Enter invoice data into the accounting system for payment processing.
Prepare and process electronic payments (ACH, wire transfers) and checks.
Monitor payment schedules to ensure timely disbursements and avoid late fees.
Address payment inquiries from vendors and internal stakeholders.
Serve as primary administrator of Concur travel and expense management system
Provide support to end users, department leads and Operations staff to understand system functionality, offer training and successfully resolve problems.
Reconcile vendor statements and resolve outstanding balances or discrepancies.
Assist in month-end and year-end closing by reconciling accounts payable records.
Generate and maintain accounts payable aging reports and payment activity summaries.
Serve as the primary contact for vendor inquiries regarding payments and account status.
Collaborate with internal stakeholders (operations staff, legal, department designated contacts) to resolve invoice disputes.
Build and maintain positive relationships with vendors and internal teams.
Maintain organized and accurate records of invoices, payments, and correspondence.
Ensure compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting, incoming check receipts log, etc.).
Support internal and external audits by providing requested documentation and information.
Identify opportunities to improve accounts payable processes and implement best practices.
Assist in implementation of system upgrades and/or new systems.
Utilize AP automation tools to enhance efficiency and accuracy.
Stay updated on industry trends and new technologies in accounts payable management.

Benefits

Paid time off: Vacation that starts off at three weeks accrual based on a full-time schedule, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), and 11 holidays
We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
Up to 16 weeks of fully paid Family and Medical Leave
Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
Therapist available at no cost
Pet insurance and discount perk program
Annual wellbeing allowance
Retirement plan with immediate match and vesting
Annual year-end retirement contribution
Tuition Reimbursement
Adoption and Surrogacy assistance
Pet adoption stipend
Student Loan management