Senior Administrative Assistant and Office Manager

Curriculum Associates

1d • $21 - $37 • Onsite

About The Position

At Curriculum Associates, we believe in the potential of every child and are changing the face of education technology with award-winning learning programs like i-Ready that serve a third of the nation’s K–8 students. For more than 50 years, our commitment to making classrooms better places, serving educators, and supporting accessible learning experiences for all students has driven the continuous improvement of our innovative programs. Our team of more than 2,500 employees is composed of lifelong learners who stand behind this mission, working tirelessly to serve the educational community with world-class programs and support every day. The Senior Administrative Assistant will provide administrative support to 3-4 Curriculum Associates (CA) executives and serve as office manager in CA’s Greensboro, NC office. The ideal candidate thrives in a fast-paced, collaborative environment, has a strong attention to detail, likes to connect teams and build culture, and is motivated by proactively identifying and solving problems.

Requirements

• Planning/organizing—an individual who prioritizes and plans work activities, uses time efficiently and develops realistic action and work plans
• Dependability—an individual who is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
• Interpersonal Skills—an individual who maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
• Written Communication—an individual who edits work for spelling and grammar, presents numerical data effectively and can read and interpret written information.
• Oral communication—an individual who communicates positively in stressful or difficult situations
• Adaptability—an individual who adapts to changes in the work environment, manages competing demands and can deal with frequent changes, delays, or unexpected events
• Problem solving—an individual who identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Quality control—an individual who demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Scheduling—an individual adept at managing multiple calendars in fast-paced, ever-changing environment
• Enthusiasm—an individual who is excited to work and collaborate in-person and thrives in a physical office environment
• Bachelor’s Degree or equivalent experience
• Minimum of 7 years experience providing administrative support to senior leaders
• Experience with expense reimbursement and travel booking systems, Concur a plus
• Experience with scheduling executive calendars using MS Outlook
• Proficient with programs and applications like Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook, etc.)

Responsibilities

• Manage calendars of Chief Marketing Officer, Chief AI Officer and other executives as assigned
• Manage travel and booking expenses for Chief Marketing Officer, Chief AI Officer and other executives as assigned
• Support the functional Marketing and AI teams with administrative tasks
• Track and process POs, invoices, and contracts on time for the Marketing and AI teams
• Coordinate with company’s other administrative assistants to plan and execute cross-functional meetings
• Collaborate on special projects, such as PowerPoint presentations, spreadsheet compilation, document proofing, and meeting materials preparation
• Monitor, screen, and respond in a timely manner to all internal/external communications
• Plan and execute special events both onsite and offsite, such as meetings, trainings, and celebrations to ensure that all details are well-managed and events run smoothly
• Lead and oversee small event planning across the team and within the company
• Prepare all materials for team meetings and ad hoc team meetings, as requested
• Prepare communications in coordination with leaders and communication owners by collecting content from all stakeholders, running the review process and populating templates
• Prepare materials for regular Marketing and AI team meetings and ad hoc team meetings, including presentations, meeting notes, action item lists, etc.
• Provide backup support for other Sr. Administrative Assistants as requested
• Support special projects and day-to-day team processes and related inquiries
• Perform safety coordinator duties as needed
• Responsible for Greensboro office manager duties doing activities such as: Engages with Facilities and on-site office leads to help maintain a positive employee experience
• Perform Candidate Experience duties to ensure all interview candidates coming to the facility are greeted & welcomed
• Serve as main contact for CA employees and external guests who visit the space for meetings, retreats and/or trainings
• Process incoming and outgoing mail and packages
• Coordinate guest security needs by managing temporary fobs & special access requests
• Serve as on-site contact for local supply vendors for general office supplies, water, coffee/tea, and snacks
• Be secondary point of contact (POC) for maintenance vendors and landlord as requested. (Facilities team is the primary POC.)
• Support in-office events and replies to employee requests

Benefits

• Benefit eligible employees (and their families) are covered by medical, dental, vision, and basic life insurance.
• Employees can enroll in our company’s 401k plan and receive an employer match.
• Employees have access to a flexible vacation and sick policy in addition to twelve paid holidays and a winter office closure between Christmas and New Year's, as well as a number of additional perks and benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level