Senior Administrative Assistant (Northfield, IL)

Medline Industries, LP • Northfield, IL

4d • $29 - $42

About The Position

Medline is seeking a skilled and experienced Senior Administrative Assistant to provide comprehensive administrative support for two leaders and their teams as requested. This role requires strong organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast paced environment. Responsibilities include calendar and travel management, document preparation, meeting planning, and coordination of daily office activities. The successful candidate demonstrates high skill level in confidentiality, flexibility, organization, and proactivity. This individual is a self-starter who takes initiative, anticipates needs, and provides consistent follow-through.

Requirements

• High school diploma or equivalent.
• At least 4 years of administrative assistant experience.
• Strong written and verbal communication skills
• High level of professionalism and discretion
• Excellent organizational and time‑management abilities
• Ability to work independently and manage competing priorities
• Ability to anticipate the needs of the leaders and their teams
• Proficiency in Microsoft Office. (Word, Excel, PowerPoint, and Outlook)

Nice To Haves

• Experience with SAP and Concur preferred

Responsibilities

• Provide comprehensive administrative support to two leaders and their teams as requested.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Coordinate logistics for team meetings.
• Organize, maintain, and distribute documents, and correspondence.
• Facilitate effective communication and information flow across stakeholders.
• Exercise discretion and independent judgment when responding to information requests.
• Support daily office operations and special projects as assigned.
• Vendor set-up and invoice processing.
• Organize, maintain and distribute files, reports, and mail.

Benefits

• Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
• Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
• For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED