Senior Document Controller

Vertiv • Pelzer, SC

4d • Onsite

About The Position

The Senior Document Controller oversees all project documentation processes to
ensure accuracy, compliance, accessibility, and timely distribution across the
project lifecycle. This role is responsible for establishing and maintaining
document control systems, managing workflows, enforcing version control, and
ensuring that project teams, subcontractors, and stakeholders have access to
current and approved information. The Document Control Manager plays a critical
role in supporting project execution, quality assurance, and contractual
compliance.

The Senior Document Controller shall maintain documents such as meeting minutes,
drawings, specifications, approvals and related items including file migrations
and audits, and perform administrative tasks as needed. Periodically, the Senior
Document Controller may be responsible for training employees on records
management procedures and policies, which include documentation, retention,
retrieval, destruction and recovery.

Requirements

• 5–10+ years of document control experience in construction, engineering, or related industries.
• Strong understanding of construction documentation, workflows, and terminology.
• Proficiency with major construction document management systems (Procore, Aconex, BIM 360, etc.).
• Excellent organizational skills and attention to detail.
• Strong communication skills and ability to work with diverse project teams.
• Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

• Experience on large-scale, mission-critical, industrial, or infrastructure projects.
• Familiarity with ISO standards, QA/QC processes, and regulatory documentation requirements.
• Experience with BIM/VDC workflows and model-related documentation.
• Associate or bachelor’s degree in construction management, engineering, business administration, or related field.

Responsibilities

• Develop, implement, and maintain the project document control procedures, standards, and workflows.
• Manage the receipt, review, distribution, and archiving of all project documentation, including drawings, specifications, RFIs, submittals, change orders, meeting minutes, schedules, and closeout materials.
• Ensure proper version control and traceability for all documents.
• Maintain accurate logs, registers, and metadata for all controlled documents.
• Oversee document numbering conventions and ensure consistency across all project files.
• Administer and optimize document management platforms (e.g., Procore, Aconex, BIM 360, SharePoint, Newforma, or similar).
• Train project teams and subcontractors on document control systems and best practices.
• Troubleshoot system issues and coordinate with software vendors or IT as needed.
• Ensure secure access permissions and data integrity across all platforms.
• Ensure all documentation meets project, contractual, and regulatory requirements.
• Support QA/QC processes by ensuring timely distribution of approved documents to field teams and subcontractors.
• Monitor compliance with document control procedures and escalate issues when necessary.
• Assist with audits, both internal and external, by providing accurate and complete documentation records.
• Collaborate closely with project managers, engineers, superintendents, subcontractors, and owners to ensure timely document flow.
• Track and report on document status, outstanding items, and upcoming deadlines.
• Coordinate document reviews, approvals, and transmittals.
• Support project startup and closeout documentation requirements, including O&M manuals, as-builts, warranties, and turnover packages.
• Lead and mentor document control staff (if applicable).
• Establish performance standards and ensure consistent execution across the team.
• Continuously improving document control processes to enhance efficiency and reduce risk.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree