Senior Executive Administrator (to the CEO)

Enterprise Residential • New York, NY

12d • $85,000 - $106,000

About The Position

We are seeking a Senior Executive Administrator responsible for providing high-level administrative and operational support to Enterprise’s Chief Executive Officer. This role requires exceptional organizational skills, discretion, sound judgment, and the ability to anticipate needs in a fast-paced, time-sensitive environment. The Senior Executive Administrator also serves as a strategic partner, ensuring the CEO’s time is allocated efficiently to the organization’s highest-impact priorities. The Senior Executive Administrator is a member of the Office of the CEO, working closely with the Chief of Staff, Board Manager, and Senior Director for Strategy and Program Management to support coordination across leadership priorities and initiatives.

Requirements

• Undergraduate degree in a related field with at least seven (7) years of relevant experience; minimum of four (4) years assisting C-level executives or board members preferred
• Strong written, editing, telephone, and interpersonal communication skills with the ability to represent Enterprise effectively to internal and external stakeholders
• Organizational and time management skills with the ability to manage multiple projects simultaneously
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Salesforce, Concur, and Adobe
• Initiative and resourcefulness with the willingness to develop new skills and apply project management software or other technology in daily work
• Ability to anticipate needs, gather relevant information, provide timely responses, and work independently to move tasks forward and support decision-making
• Ability to build collaborative working relationships grounded in trust, integrity, discretion, sound judgment, and confidentiality, including handling sensitive information
• Professional, composed, and adaptable, with the ability to work effectively as part of a team

Responsibilities

• Executive Support and Calendar Management
• Own and optimize the CEO’s calendar, ensuring strategic prioritization of high-volume meetings, Enterprise travel, and key organizational commitments
• Coordinate and manage end-to-end travel logistics and prepare detailed itineraries
• Prepare the CEO’s daily briefing materials by requesting , compiling, and organizing agendas and supporting documents for upcoming meetings
• Track key action items for the CEO and ensure timely follow-up and completion
• Partner with the Chief of Staff to evaluate and track meeting or speaking requests from internal and external stakeholders
• Partner with the Chief of Staff and External Affairs and Local Markets teams to plan and execute multi-stakeholder trips aligned with strategic priorities
• Anticipate conflicts or emerging needs and proactively address shifting priorities to ensure smooth execution of the CEO’s schedule
• Administrative Management
• Manage expense reports for the CEO
• Coordinate logistics for events or in-person meetings as needed
• Maintain organized digital filing systems and trackers
• Identify opportunities to improve internal processes that increase the efficiency of the CEO’s office
• Draft correspondence on behalf of the CEO
• Communication and Relationship Management
• Manage sensitive and confidential information with discretion and sound judgment
• Serve as liaison with Enterprise senior leaders, Board members, and external partners, representing the CEO professionally with all stakeholders
• This role supports senior leadership in a fast-paced environment and requires flexibility in scheduling, including the ability to accommodate priorities that may arise outside of standard business hours.

Benefits

• Enterprise offers a comprehensive total rewards package for you and your family.
• annual performance bonuses
• generous paid leave programs
• dental, health, and vision care plans
• family-building benefits such as adoption and surrogacy support
• Enterprise supports flexible work arrangements to promote work-life balance and offers health advocacy, an Employee Assistance Program (EAP), and mental health benefits.
• financial education
• wellness programs
• auto-enrollment in the company’s 401(k) plan with employer matching contributions
• learning and development opportunities, including tuition reimbursement for job-related courses and certifications

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level