Senior HR Specialist, HR Shared Services

SHEIN • Los Angeles, CA

1d • Onsite

About The Position

We’re seeking a full-time Senior HR Specialist, HR Shared Services (official title: Senior HR SSC Specialist III) for our Los Angeles-based corporate office.

Requirements

• Bachelor’s degree in human resources, Business Administration, or a related field preferred or equivalent experience
• 5+ years of HR / People Operations experience

Nice To Haves

• Experience supporting U.S. immigration programs (H-1B, PERM, OPT/CPT, etc.)
• Strong knowledge of U.S. employment laws; California employment law experience is a plus
• Experience working cross-functionally and collaborating with global teams in a multicultural environment
• Highly organized, proactive, and able to operate independently in a fast-paced environment
• Excellent communication and stakeholder management skills
• Experience with HRIS systems such as ADP, Workday, UKG, or similar platforms
• SHRM-CP or PHR certification preferred

Responsibilities

• Immigration Program Coordination
• Coordinate employment-based immigration cases including H-1B, PERM, I-140, OPT/CPT, H-1B extensions, and other visa petitions in partnership with external immigration counsel
• Serve as the primary HR contact for employees requiring immigration sponsorship and provide guidance on visa processes, timelines, and documentation requirements
• Maintain and manage an internal immigration tracking worksheet to monitor visa status, expiration dates, filing deadlines, and case progress
• Support H-1B cap registration planning, visa extension tracking, and ongoing immigration case management in collaboration with HR leadership and recruiting teams
• Maintain accurate immigration documentation and records to ensure compliance with U.S. immigration regulations and internal audit requirements and assist with immigration reporting when needed
• HR Operations
• Coordinate end-to-end employee lifecycle processes to ensure smooth transitions and timely completion of required documentation
• Manage onboarding documentation including I-9 verification, tax forms, direct deposit setup, HRIS entry, and benefits enrollment coordination
• Partner with recruiting and hiring managers to ensure onboarding timelines and documentation requirements are completed prior to employee start dates
• Maintain employee personnel records and onboarding documentation in compliance with federal and state recordkeeping requirements and ensure audit readiness
• Support employee lifecycle administration, HR system updates, and responding to employee inquiries related to onboarding, benefits, and HR policies
• Compliance Administration, EEOC & HR Compliance
• Support HR compliance initiatives related to EEO, ADA, FMLA, I-9, Workers’ Compensation, and employment policies
• Assist with responses to EEOC inquiries, employment verifications, and HR compliance audits when necessary
• Coordinate and maintain documentation related to workers’ compensation claims, partnering with employees, managers, HRBPs, and insurance carriers to ensure timely reporting and case administration
• Maintain accurate and audit-ready HR documentation, including personnel records, immigration files, and compliance records to support internal reviews and government agency inquiries
• Monitor regulatory updates and support the implementation of policy, process, and compliance training updates, while identifying potential compliance risks and escalating issues when appropriate

Benefits

• Bonus eligible
• Healthcare (medical, dental, vision, prescription drugs)
• Health Savings Account with Employer Funding
• Flexible Spending Accounts (Healthcare and Dependent care)
• Company-Paid Basic Life/AD&D insurance
• Company-Paid Short-Term and Long-Term Disability
• Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)
• Employee Assistance Program
• Business Travel Accident Insurance
• 401(k) Savings Plan with discretionary company match and access to a financial advisor
• Vacation, paid holidays, floating holiday and sick days
• Employee discounts
• Free weekly catered lunch
• Dog-friendly office (available at select locations)
• Free gym access (available at select locations)
• Free swag giveaways
• Annual Holiday Party
• Invitations to pop-ups and other company events
• Complimentary daily office snacks and beverages

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees