Missile Defense Agency (MDA) SHIELD Proposal Operations Manager

Omniscius Consulting•Washington, DC

About The Position

We are seeking a highly organized and execution-driven Proposal Operations Manager to support proposal development and submission activities for opportunities within the Missile Defense Agency (MDA) SHIELD portfolio. This role is responsible for managing the full proposal lifecycle—from solicitation release through submission—ensuring compliance, coordination, and high-quality deliverables under tight deadlines. The ideal candidate thrives in fast-paced environments and brings deep experience in federal proposal operations, particularly within small business and SDVOSB environments.

Requirements

Proposal Response Management – 5+ years of experience
RFP Management – 5+ years of experience
Experience supporting a Federal Prime Contractor (SDVOSB) – 5+ years
Experience supporting a Federal Prime Contractor (Small Business) – 5+ years
Bachelor’s degree (BS/BA) in a scientific, mathematics, engineering, biology, medical, or related field

Nice To Haves

5–10+ years of experience in federal proposal management or proposal operations
Experience supporting MDA, DoD, or defense-related programs (SHIELD experience strongly preferred)
Strong understanding of the federal proposal lifecycle and evaluation processes
Proven ability to manage multiple concurrent proposals under tight deadlines
Experience with proposal tools (e.g., SharePoint, Teams, proposal automation tools, CRM systems)
Familiarity with price-to-win concepts and cost/price coordination
Strong organizational, leadership, and communication skills
Military veteran status preferred

Responsibilities

Manage the end-to-end proposal lifecycle for MDA SHIELD opportunities, from solicitation release through submission
Lead proposal response management, ensuring all volumes are complete, compliant, and delivered on schedule
Analyze RFPs/RFQs and develop proposal outlines, compliance matrices, and detailed schedules
Drive RFP management activities, including requirement analysis, task assignments, and adherence to submission instructions
Lead proposal kickoffs, daily stand-ups, and color team reviews (Pink/Red/Gold) to ensure progress and alignment
Coordinate across technical, pricing, contracts, and leadership teams to ensure on-time, compliant submissions
Ensure all proposal content meets customer requirements, evaluation criteria, and formatting instructions
Manage proposal artifacts, version control, and content repositories to maintain consistency and efficiency
Integrate win themes, discriminators, and customer insights into proposal responses
Identify risks, gaps, and compliance issues early and drive resolution across teams
Track and report proposal status, schedules, and resource needs to leadership
Support continuous improvement efforts to enhance proposal quality and efficiency
Supervise and mentor proposal staff, writers, or coordinators as needed