Site Administrator

ND Paper•Fairmont, MN

4d•Onsite

About The Position

We are looking for an energetic, self-motivated, and highly organized Site Administrator to join our fast-paced startup. In this multifaceted role, you will be responsible for managing daily administrative functions, facilitating communication, and ensuring that all operational aspects of the site run smoothly. This is an exciting opportunity to make a significant impact in a growing business, with a hands-on approach to support key business functions and streamline site operations.

Requirements

High School diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
1-3 years of administrative experience, preferably in a fast-paced, startup, or entrepreneurial environment.
Excellent organizational and multitasking skills with the ability to prioritize effectively in a dynamic environment.
Strong communication skills, both written and verbal.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with common office software (Google Suite, project management tools, etc.).
Experience with basic office equipment (printers, copiers, etc.) and a general comfort with technology.
Ability to work independently and be a self-starter, with a proactive and problem-solving mindset.
A strong sense of confidentiality and professionalism when handling sensitive company information.
Comfortable working in a flexible, evolving work environment, with the ability to adapt quickly.
Passion for startups and a willingness to contribute to the growth and success of the company.

Responsibilities

Act as the primary point of contact for all administrative tasks on-site, including supporting the executive and management teams.
Oversee inventory tracking, ensuring that office materials, equipment, product inventory, finished goods, and shipping logistics are adequately managed, accounted for, and properly organized.
Manage basic accounting tasks, including processing invoices, tracking expenses, and assisting with budget preparation.
Provide basic IT support, including troubleshooting software and hardware issues, setting up new equipment, and assisting employees with technical needs.
Handle incoming communications such as phone calls, emails, and office visitors, ensuring they are directed appropriately.
Manage and maintain employee records, including timekeeping, onboarding, and tracking performance.
Assist in the preparation of reports, presentations, and other documents as requested by management.
Ensure compliance with company policies and legal regulations by maintaining accurate records.
Implement and oversee internal communication protocols to ensure efficient workflow and information sharing among staff.
Support HR and finance teams with administrative tasks related to payroll, benefits, and other employee needs.
Assist in organizing events, meetings, and company-wide initiatives as required.
Collaborate with various departments, ensuring smooth operations and supporting team needs.
Monitor and maintain cleanliness and organization in the office space, ensuring it meets the standards of the startup culture.
Take on special projects as needed, with the opportunity to evolve into a broader operational role.