Site and Executive Administration Assistant

UBE Corporation America Inc.•Naugatuck, CT

4d•Hybrid

About The Position

Responsible for managing the end-to-end procurement and accounts payable processes, ensuring the timely and cost-effective acquisition of a wide range of goods and services for general operations and lab functions. This role involves vendor management, contract administration, and utilizing SAP and Ariba systems to maintain operational efficiency and compliance. In addition this role will also act as the executive assistant to the regional President providing high-level administrative and organizational support to the business with a particular focus on supporting alignment across commercial activities and leadership priorities. A strong work ethic, communication skills, a desire to enable business success, and resilience to manage continual pressure and changing priorities are essential to the role.

Requirements

Education, High School or equivalent.
5+ Years of required experience in related industry.
Practical knowledge of SAP Software.
Experience working with relevant tools.
Practical computer literacy.
Strong organizational, time-management, and attention-to-detail skills.
Excellent written and verbal communication abilities.
High level of professionalism, discretion, and confidentiality.

Nice To Haves

SAP expert preferred.
Post high school education a plus.
Ability to lift up to 50 lbs a plus.
Ability to stand for 30 minutes.

Responsibilities

Provide administrative functions as required (Procurement, SAP, interaction with Purchasing groups, invoice payment, SAP, interaction with accounting groups, purchase Order Creation, Ariba purchasing, Fiori functions).
Non-chemical stockroom functions – procurement support.
SAP Functions for STO (Stock Transfer Order) and Chemical shipping support.
Laboratory Notebook administration.
Vendor management including contracts for office supplies.
Site visitor coordination including hospitality.
Provide comprehensive administrative support to the Regional President, including calendar management, travel coordination, expense reporting, and meeting logistics.
Coordinate leadership meetings, operating reviews, and commercial planning sessions, including agenda preparation, materials distribution, and follow-up notes.
Draft, edit, and format correspondence, presentations, and internal communications as needed.
Maintain organized records of decisions, communications, and key documents.
Help ensure consistent communication and alignment across sales, marketing, and operations by supporting meeting cadence and information flow.