Sourcing Coordinator - Orange County

Jamison•Orlando, FL

About The Position

This position performs responsible work with limited supervision, specializing in the purchase of a variety of commodities, service, supplies, and equipment for Orange County. Work involves communicating with department staff, vendors and other Orange County divisions including Finance and Procurement on purchasing, receiving, shipping, invoicing problems and reviewing requisitions. The coordinator will also preparing purchase orders, request for proposals, conducting market surveys and resolving problems with vendors.

Requirements

High School diploma or equivalent and two years of experience in procurement, accounts payable, contract administration or a closely related field or an equivalent combination of experience and education.
Experience with Microsoft Outlook, Word and Excel, as well as Internet navigation
Knowledge of County or Government purchasing and contract procedures

Nice To Haves

Experience in Advantage (or other similar financial systems), MAXIMO, RSMeans, EBMS and/or Keystroke software

Responsibilities

Prepares and processes purchase requisitions, delivery orders and procurement card orders for materials, services and supplies from the most economical source.
Maintains backorder status on purchased items and follows up on all delayed orders.
Performs routine purchasing work according to generally accepted public procurement principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
Obtains price quotes for non-contract purchases from a variety of sources including vendors, websites and catalogs.
Contacts vendors for availability and delivery schedules.
Ensures all quotes and paperwork are in compliance with Orange County policies.
Develops and assembles procurement documents and coordinates any required reviews to ensure consistency and accountability in County procurements.
Processes purchase orders, delivery orders and receiving transactions in Advantage Financial System.
Prepares payment packages to be forwarded to Accounts Payable.
Reviews, interprets and monitors contract specifications to ensure compliance throughout term of contract.
Monitors vendor performance and makes recommendations regarding contract renewals.
Investigates any outstanding purchase orders; works closely with requesting divisions/offices and the supplier to reconcile problems pertaining to invoices, delivery of goods, or other procurement processes.
Attend meetings with vendors and County personnel as required.
Effectively communicates with vendors and Orange County staff regarding purchasing matters.
Reviews and monitors expenditures and make suggestions for budget expenditures and transfers.
Assists in the development of the specifications for Invitation for Bid process; review sole source and emergency purchases.
Prepares changes orders as needed.
Performs other related duties as assigned.