Administrative Office Coordinator - Orange County
About The Position
This position is responsible for coordinating division services and providing administrative support. Responsible for overseeing and coordinating staff, volunteers and interns engaged in carrying out varied assignments. Responsibilities: Duties may vary based on area of assignment. The following are representative duties, it is not the intent to capture all duties performed by this classification. Coordinates projects and programs for the office, designs printed materials, facilitates County's practices, prepares special events and meetings and maintains records for past and upcoming activities. Coordinates meetings, prepares documents, and creates agendas and meeting minutes. Posts meetings in accordance to the Florida Sunshine State Laws. Maintains constant lines of communication with Advisory Council and subcommittees for County purposes. Composes correspondence to County Commissioners, County Mayor, executive staff and the general public on a regular basis. Prepares, researches and analyzes information for reports, projects and meetings to be delivered internally and externally. Provides support to reporting manager in various capacities, including but not limited to: appearing at events to represent division, giving presentations in manager's absence, performing division's annual inventory, working closely with Advisory Council members, and disseminating information to and from the fiduciary agent. Answers questions regarding projects, grants, and policies in addition to conducting feedback surveys and providing results. Coordinates office services such as clerical, reception, purchasing, personnel, budget, and travel. Coordinates work for support staff, volunteers, and interns for day of events. Performs other related duties as assigned
Requirements
- High School graduate or equivalent and five (5) years of experience in related field; or any equivalent combination of relevant experience and training
- Intermediate proficiency in Microsoft Word, Access, Excel, PowerPoint and Publisher
- Must possess proofreading, organizational, presentation and communication skills
Responsibilities
- Coordinates projects and programs for the office
- Designs printed materials
- Facilitates County's practices
- Prepares special events and meetings and maintains records for past and upcoming activities
- Coordinates meetings, prepares documents, and creates agendas and meeting minutes
- Posts meetings in accordance to the Florida Sunshine State Laws
- Maintains constant lines of communication with Advisory Council and subcommittees for County purposes
- Composes correspondence to County Commissioners, County Mayor, executive staff and the general public on a regular basis
- Prepares, researches and analyzes information for reports, projects and meetings to be delivered internally and externally
- Provides support to reporting manager in various capacities, including but not limited to: appearing at events to represent division, giving presentations in manager's absence, performing division's annual inventory, working closely with Advisory Council members, and disseminating information to and from the fiduciary agent
- Answers questions regarding projects, grants, and policies in addition to conducting feedback surveys and providing results
- Coordinates office services such as clerical, reception, purchasing, personnel, budget, and travel
- Coordinates work for support staff, volunteers, and interns for day of events
- Performs other related duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1-10 employees
