Special Assistant for Academic Engagement

UVA Health

1d•$65,000 - $80,000•Onsite

About The Position

As the Residential Colleges are experiencing their strategic transformation, this will be a four-year-termed position with the possibility of renewal pending performance and project need with an end date of June 30, 2030. This is an exempt-level position with UVa benefits. The salary for this position will be $65,000 – 80,000 commensurate with candidate's experience and qualifications. This position is located on the UVA Grounds in Charlottesville, VA. This is a exempt-level, benefited position; learn more about UVA Benefits. This is an in office position. This position will not be able to sponsor applications for immigration now or in the future. The role will require frequent traveling, standing, and climbing stairs to access the buildings and facilities of the three residential colleges. The position will require occasional light lifting, bending, and stooping, in addition to the use of desktop computers in an office environment. The job occasionally requires traveling some distance to attend meetings and programs including the three Residential Colleges (Brown, Hereford, IRC) and the Rotunda.

Requirements

Bachelor’s degree required, or a combination of education and relevant experience in lieu of a degree.
Minimum of four years of relevant administrative, program coordination, or academic support experience required.
Exceptional event management skill, including implementing events as approved and following the approved budget.
Comfort submitting purchases through the University’s Workday system
Demonstrated experience supporting academic programs for undergraduate residents.
Strong organizational, communication, and relationship management skills.

Nice To Haves

Demonstrated experience supporting academic programs, faculty initiatives, or high-profile events.
Strong organizational, communication, and relationship management skills.
Ability to navigate complex institutions with professionalism, diplomacy, and discretion.
Understanding of higher education environments and appreciation for the integration of academic and residential life.

Responsibilities

Provide high-level administrative and logistical support to the RC Principals and affiliated faculty, coordinating activities that promote the intellectual and community life of each Residential College.
Coordinate the Residential College Speaker Series, including all travel, logistics, marketing, and communications.
Maintain the calendar of events and websites across all three RCs and ensure clear communication of activities to students, faculty, and partners.
Support the administrative needs of RC principals, including communications, websites, and documentation.
Reserve space for approved events.
Plan and execute approved Residential College Program for each RC following the approved budget. This will include signature programs for each RC that strengthens academic and social connections through shared academic experiences and informal intellectual engagements, such as through readings, seminars, or discussion groups.
Plan and execute approved Pavilion events and other signature programs that strengthen academic and social connections.
Coordinate Residential College Welcome and Wrap-Up events, fostering community engagement and continuity across the academic year.
Support Principals in the development and execution of shared academic experiences and informal intellectual engagements, including readings, seminars, and discussion groups.
Collaborate with HRL, the RC Program Coordinator Residence Staff in the RC, and the RC’s governing student council to coordinate the Residential College Program
Follow UVA policies on expense reports and purchase orders and choose FDM strings for each transaction to ensure expenses follow the budget approved by the Vice President & Chief Student Affairs Officer and the Vice Provost for Academic Affairs.
Review Monthly Budget Worksheet to confirm expenses charged to Residential College Budgets are approved expenses; identify any expenses that were incorrectly charged and work with VPSA finance to correct those charges.
Represent the RCs in meetings and partnerships with Academic Affairs, Student Affairs, Housing & Residence Life, and other University stakeholders to advance shared goals as appropriate.
Contribute to ongoing assessment and strategic planning processes for the Residential Colleges.
Other duties as discussed.