Specialist - Freight

AmSty•The Woodlands, TX

About The Position

Overview: The Freight Specialist is responsible for managing the end-to-end freight payment process for rail and truck carriers, ensuring accuracy, timeliness, and compliance with all invoice-related activities. This role serves as a key liaison between logistics providers, internal departments, and third-party payment platforms to resolve discrepancies, maintain freight rate data, and uphold vendor relationships. Responsibilities include identifying trends and implementing opportunities for improvement in freight expenditure and participating in the implementation of an in-house freight payables solution.

Requirements

Bachelor's degree
Proactive self-starter with little oversight required
Highly organized with strong attention to detail and accuracy
Strong analytical and problem-solving skills
Strong oral and written communication skills, capable of clear and effective communication with both internal and external organizations
Proven record of success working in cross-functional teams
Capable of managing multiple competing priorities in the organization
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SAP

Nice To Haves

Comparable work experience in an Analyst or Accounts Payable role preferred

Responsibilities

Freight Invoice Payment: Manage third-party freight invoices and associated payment processes in CTSI, including daily manual invoice auditing and approval
Investigate & resolve carrier invoice discrepancies. Escalate to Supply Chain Solutions Manager and Logistics Procurement Manager when necessary
Resolve past-due invoices on aging reports, and other inquiries related to rail and truck carrier invoices
Download, code, and submit invoices to Accounts Payable for in-house payment when they cannot be processed through CTSI. This includes invoices such as unallocated freight and truck ordered not used
Collaborate with Accounts Payable to ensure timely payment of manually processed invoices
Provide remittance to carriers when requested
Carrier Portal Management: Serve as the representative for rail & truck carrier’s Receivable departments
Submit disputes in carrier portals
Submit and upload manual invoices
Review vendor statements, record and monitor finance charges
Manually process monthly switch fees, storage fees, tank washing, demurrage, and finance charge invoices
Freight Data: Maintain Excel database for all negotiated freight rates (Master Rate Sheet)
Upload rail and truck freight rates into CTSI portal
Update Fuel rates in SAP and CTSI ▪ Truck carriers – weekly ▪ Rail carriers -monthly
Business Reporting and Analysis: Support freight GRIR reconciliation process bi-annually
Coordinate and publish monthly KPI metrics
Monitor and analyze emerging freight cost and KPI trends
Log charges that are rebillable to customers in accordance with the Unplanned Freight process
Ensure freight & logistics accruals are in alignment with actuals by conducting a quarterly accrual audit
Freight Settlement Documents (FSD): Monitor and resolve incomplete FSD daily, weekly and at month end
Ensure the correct date on FSD. Backdate if necessary
Update/cancel when requested by AMS or AR, for example cancel FSD when a return is issued
Other responsibilities as identified or needed
Identify and lead improvement opportunities
Serve as primary backup to Logistics Specialist for freight payables activities