Sr. Administrative Assistant - Planning, Design & Construction

Emory Healthcare•Tucker, GA

About The Position

Acts as an individual contributor, exercising independent discretion and judgment. May supervise administrative functions and support departmental operations at an advanced level.

Requirements

High School Diploma required
Minimum of five (5) years of progressively responsible related experience
Equivalent combinations of education and experience may be considered

Nice To Haves

Bachelor’s Degree preferred

Responsibilities

Completes special assignments requiring the collection, organization, and analysis of data, which may serve as the basis for significant decisions
Assists in preparing budgets, provides guidance on budget projects, and monitors departmental expenses
Performs complex assignments and resolves issues escalated by staff or supervisors
Executes all administrative tasks assigned to lower-level administrative roles as needed
Answers phones, screens calls, takes messages, and directs inquiries to appropriate staff
Greets visitors courteously, identifies needs, and directs them accordingly
Establishes and maintains departmental filing systems and procedures
Retrieves and provides information for internal and external use
Manages calendars, appointments, and meetings for one or more executives
Coordinates domestic and international travel, including itineraries and expense reports
Prepares executives for daily activities and priorities
Organizes meetings and special events, including: Reserving facilities Arranging equipment and materials Coordinating speakers, meals, or refreshments Developing agendas and seating arrangements
Receives, reviews, and distributes incoming correspondence
Reviews outgoing communications for consistency and adherence to policies
Prepares correspondence, reports, manuscripts, charts, and graphs
Designs and generates reports, statistics, and presentations
Operates standard office equipment (phones, copiers, fax machines, computers)
Gathers, verifies, and consolidates data for budget preparation and variance monitoring
May provide guidance or direction to clerical or administrative staff
Distributes work assignments and assists in training employees
Provides input for performance evaluations and personnel actions
Initiates and processes employee transactions with appropriate approvals
Assists in resolving employee concerns and determining appropriate actions
Interprets departmental policies and directs staff to appropriate resources when needed
Collaborates with management to develop professional growth plans
Participates in training and educational in-services
Performs other duties as assigned