Sr. Compliance and Training Specialist

Johnson & Johnson Innovative Medicine•Jacksonville, FL

1d•Onsite

About The Position

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com. As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit. About Vision Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Are you passionate about improving and expanding the possibilities of vision treatments? Ready to join a team that’s reimagining how vision is improved? Our Vision team solves the toughest health challenges. Help combine cutting-edge insights, science, technology, and people to encourage eye care professionals and patients to proactively protect, correct and enhance healthy sight for life. Our products and services address these needs – from the pediatric to aging eye – in a patient’s lifetime. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech Johnson & Johnson, Vision Jacksonville, FL is recruiting for a Sr. Compliance and Training Specialist – Distribution in Jacksonville, FL This role will have lead responsibility for creating yearly EHS MAP and updating EHS MAPS quarterly. Environmental POC for department as well as lead responsibilities in both internal and external EHS Audits. Maintains and controls DCS permission / roles, and Distribution specific Compliance Wire training curriculums. Distribution Point of Contact during internal and external regulatory audits. Assists in Distribution audit preparation and readiness, including backroom support in Regulatory audits. Lead responsibility in conducting management reviews of DCS SOX System Security compliance process (with PwC, CIA and Finance) and managing corrections and revisions. Lead responsibility for creating and maintaining Distribution documented procedures and forms, ensuring compliance to various Regulatory, EHS and SOX requirements. Responsible for creating QUMAS Workflows, for Distribution specific documents. Facilitates and creates training categories specific to Distribution initiatives. Manages onboarding activities for new associates. Performs organizational, analytical and administrative tasks to establish accurate and concise Regulatory and EHS documentation throughout the Distribution Department. Leads projects / initiatives to drive process improvements, increasing training effectiveness as well as monitoring tasks to ensure overall compliance to EHS, Quality and Regulatory requirements. Lead responsibility in the department for Ergonomic process, ensuring tasks have been evaluated for ERGO risks and have the required EJAs and JSAs. Assists in departmental projects, leading EHS initiatives, in order to ensure compliance. Adheres to Environmental Health and Safety policies and procedures and supports department objectives.

Requirements

4 plus years
Proven self-starting/high initiative track record.
Ability to work independently.
Professional telephone skills.
Excellent communication skills (verbal and written).
Strong Analytical Skills
Knowledge of SGOP / EGOP requirements.
Lead responsibilities in departmental ERGO processes.
Current knowledge of Johnson & Johnson Vision Care processes preferred.
Ability to work under pressure.
Strong, proven organizational skills.
Ability to manage multiple priorities successfully.
Previous administrative experience a plus.
Previous Procedure Writing experience required.
Previous Training / Facilitation experienced required.
Ability to coordinate and work with multiple departments.
Proficient in Microsoft Word, Excel, PowerPoint as well as various supporting software packages.

Nice To Haves

Business Behavior
Collaborating
Critical Thinking
Demand Forecasting
Detail-Oriented
Distribution Management
Distribution Resource Planning (DRP)
Document Management
Efficiency Analysis
Execution Focus
Issue Escalation
Order Management
Organizing
Pre-Fulfillment Processes
Process Optimization
Process Oriented
Strategic Supply Chain Management
Transportation Management
Warehouse Management

Responsibilities

Support Contractor On-Boarding activities.
Supports the Distribution PIT activities, (scheduling training classes, assigning specific training in Compliance Wire, pulling together PIT EHS training packets, meeting with EHS to review documentation and updating the Infolink system.
Creates WWIDs / requests Network Access / requests CW curriculums per areas.
Lead responsibility for creating yearly EHS MAP and updating EHS MAPS quarterly.
Environmental POC for department, interfacing with EHS during internal / external audits.
Maintains and controls DCS permission / roles, and Distribution specific Compliance Wire training curriculums.
Assists in Distribution audit preparation and readiness, including backroom support in Regulatory audits.
Lead responsibility in conducting management reviews of DCS SOX System Security compliance process (with PwC, CIA and Finance) and managing corrections and revisions.
Distribution Point of Contact during internal and external regulatory audits.
Lead responsibilities in both internal and external EHS audits.
Facilitates and creates training categories specific to Distribution initiatives.
Ensures compliance of SGOPs / EGOPs and how they relate to the Distribution Department by being a Category Owner / SME.
Performs weekly internal DCS SOX System Security Audits, ensuring compliance.
Pulls SOX samples to support external SOX System Security Audits.
Key Distribution contact for internal and external EHS related audits.
Leads projects / initiatives to drive process improvements, increase training effectiveness and proactively monitors tasks to ensure overall compliance to EHS, Quality and Regulatory requirements.
Tracking training and/or maintaining additional documentation per policies and procedures.
Creates training documents and presentations to support Regulatory, JJOS and EHS related activities.
Responsible for creating new / maintaining existing Regulatory and EHS training curriculums.
Responsible for creating QUMAS workflows for Distribution specific documents.
Lead responsibilities for ensuring ERGO compliance, creating / maintaining EJAs, facilitating ERGO Observations and ERGO moments.
Maintains and reports monthly training numbers for the Distribution MBR Records Management POC (monitors documents to be sent to Off-Site Storage / department Records Management SME.
Performs other related duties as assigned by Management.